| MINUTES |
EMINENCE, KENTUCKY MAY 12, 2008
The City Council of the City of Eminence, Kentucky met in a regular session on May 12, 2008 at 6:15 p.m. at the Eminence City Hall Council Chambers with Mayor Jim Petitt and the following members present: Danny Meadows, Treva Browning, Drane Stephens, and Richard Thomas, Jr., Absent was Members Shawn Bright and George Armstrong.
Pledge of allegiance held.
Mayor Petitt called the meeting to order at 6:18 p.m.
Subject: County Business – Magistrate Wayne Gunnell was present to report on County business. Mr. Gunnell reported that the County has held the first reading of their budget totaling $5,635,578.00 which includes expenditures for the Sheriff, Jailer, and Road Department. The ambulance service has shown a surplus this year with new equipment being budgeted. Mr. Gunnell reported that the County has left the promised $2,500.00 in their budget for assistance with the pool project for Eminence.
Mr. Gunnell reported that New Castle, Campbellsburg and Eminence all received their requested sewer expansion money. Eminence will receive $350,000.00.
Mr. Gunnell reported that Phase I of the Park is underway with work being done on two soccer fields and a football field. The new budget will include funds for a concession and restrooms.
Mr. Gunnell reported that Shawnee Road and Clear Creek Road will be paved at the end of the month.
Mr. Gunnell stated he will be trying to get the Humane Society representative here for the June meeting.
OLD BUSINESS:
Subject: Minutes – The minutes of the previous regular session held on April 14, 2008 were reviewed. Mayor Petitt asked for any additions or changes to the minutes and with none forthcoming, stated they would stand approved as presented.
Subject: Bellsouth Utilities Easement – Attorney Brammell reported that Bellsouth has acknowledged that they paid the wrong person for the easement and would like to purchase an easement from the City for the same amount of $6,000.00. Attorney Brammell stated we need to authorize the easement or respond that we want the sub-station moved off our property. We are not selling the property, so we do not have to declare as surplus and advertise. Discussion held that this sub-station is located over some private service lines. Member Meadows stated he feels this is a problem for the owners of the service lines and that Bellsouth needs to be responsible for taking care of the lines should something happen. Consensus of council to agree to sell an easement to Bellsouth for $6,000.00, but to require that they draft an agreement to maintain the private service lines under the sub-station before we sell them the easement.
Subject: Smoking Ban Follow-up – Attorney Brammell reported that his research has shown that this would be a policy decision on what we want to do and how far we want to go with the policy. We can enforce a no-smoking ban if we put one in place. Discussion held. No action taken.
Subject: Arborview Subdivision – Attorney Brammell reviewed correspondence he has had with the attorney for Jim Dobson, the developer of Arborview Subdivision concerning the need to get the road fixed and extended to the last home. Mr. Dobson wanted to split the cost of doing this work with the City a year ago. Attorney Brammell stated he has advised them again of the problems which exist with the streets and offered for us to meet at the site with him to review the problems. We may have to pursue legal action if we are unable to accept dedication. Mr. Dobson bought the property as it was platted prior to planning and zoning regulations. Member Meadows asked if any arrangements were made with the City prior to developing as previously platted out. Mayor Petitt stated they did the entire road in the same day instead of waiting to let it settle. Public Works Director Smith stated that Mr. Dobson did make some attempt to fix the streets, but did not let the dense grade settle before paving. Member Meadows asked it we would have any liability if we do work on the streets. Attorney Brammell stated we would if we repaired negligently. Discussion held on the cost to fix the road properly. Attorney Brammell stated it may be worth considering a cooperative agreement if possible in order to get this taken care of. No action taken pending response to Attorney Brammell’s latest correspondence.
Subject: DMMI Temporary Off-Site Automotive Sales Permit - Mayor Petitt reviewed the request from DMMI, a promotional company working on behalf of Oxmoor Isuzu based in Louisville to allow a temporary off-site automotive sale within the City of Eminence. Attorney Brammell stated this is a policy decision only, but would require an ordinance from the City and proper zoning for the sale location. Mayor Petitt stated we have two dealerships and he feels this might hurt them. Member Stephens agreed stating that doing an ordinance would also open this up to anyone else wishing to do the same. No action taken on the ordinance.
REPORTS:
Subject: Police Department Report – Police Chief Carey Duncan reviewed the monthly activity report with council which showed total activity of 260.
Subject: Property Ordinance Enforcement Report – Police Chief Carey Duncan reviewed the monthly ordinance violation report with council which showed eight ordinance violations with most of the properties being worked on to get them in compliance.
Subject: Public Works Department Report – Public Works Director William Smith reviewed the public works department monthly activity report with council. Mr. Smith reported that Terry Carson will now be off work until August. Member Meadows asked why the speed limit was changed on Lou Avenue to 15 mph. This was changed at a citizen’s request due to speeding problems.
Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the monthly administrative office report with council. Clerk Doane reported that we have received the final reimbursement for our COPS grant as well as the Kentucky Body Armor Program.
Clerk Doane presented the third quarter budget comparison asking that council review and bring any questions back to her prior to the next meeting.
Clerk Doane presented Mayor Petitt on behalf of the City of Eminence a plaque from the Kentucky Municipal Clerks Association thanking them for their support over the years. Clerk Doane just finished a two year term as President of the Kentucky Municipal Clerks Association and expressed her deep appreciation to the City for their support and confidence.
Subject: Website Report – Website Manager Joyce Meyer reported that our website has had 49,426 visitors the last twelve months. June of 2007 had 6,207 visitors and February of 2008 had 3,253 visitors. Ms. Meyer reported she is doing server upgrade the next few weeks with most of the work being done at night which should present few if any problems for her customers.
Subject: Fire Department Report – Member Meadows reviewed the monthly activity report with council. Member Meadows stated that the Fire Department will be spending $13,949.73 for a commercial washer and dryer for the department which was in the budget.
Subject: Community Center Report – Mayor Petitt reviewed the Community Center report with council. Mayor Petitt reported the total April attendance at the Center was 1,208. The damages at the Center from a previous rental are being paid under contract with a $200.00 deposit going to be recommended to the Board for all future rentals.
Subject: Festivals Update – Mayor Petitt reported that approximately 200 people attended the first Music on Main. The weather was a little cold, but the vendors reported a good business for the evening.
Subject: Parks Committee Update – Member Stephens reported that the committee has met and have a tentative agreement with engineers for some specifications on the pool. They are scheduled for next week for an onsite visit. This will provide us with exact engineering specifications and a plan on how to proceed.
NEW BUSINESS:
Subject: Audits Fiscal Year Ending 6-30-07 – Clerk Doane and Mayor Petitt presented the audit reports for the fiscal year ending June 30, 2007. Mayor Petitt and Clerk Doane met with the auditors to review the audit with a good report being given in all areas. Council was asked to review and if they have any questions to let the Mayor and/or Clerk know. The auditors have stated they would be glad to attend a meeting if needed to review the audits. Clerk Doane stated that the auditors will be doing a financial statement review for the Fire Department rather than a full audit at this time.
Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Browning and seconded by Member Meadows to approve the warrants for payment as presented. On a call of vote by Clerk Doane, all members present voted “Yea”.
Subject: New Business/Council - Mayor Petitt asked if any council member had anything they wanted to discuss. No one had anything at this time.
Subject: Mayor’s Update – Mayor Petitt reported that he has spoke with Randall Embry about the TEA-21 grant and that none have been funded yet.
Mayor Petitt stated he has also spoken with Jodie McDonald about the land and water grant application and none have been funded in this department either as of this date.
Mayor Petitt reported that he has spoken with Bruce Owens about an article for the Henry County Local which would explain the siren tones to the public.
Mayor Petitt stated he has contacted several people about the hole in front of the Family Dollar Store and has finally gotten Louisville Gas & Electric to start on the repairs. The Family Dollar Store has also indicated they may want us to accept the street beside their store. Member Stephens stated it was his understanding that this is part of the parking lot and not a street.
Mayor Petitt reported that we need to set a date for a special meeting for presentation of the new year’s budget and budget message. Discussion held. Tuesday, May 27th at 7:00 p.m. was chosen as the date for a special called meeting to present the budget message and first reading of the budget ordinance.
With no further business to be discussed, motion made by Member Browning and seconded by Member Stephens to adjourn. All members present voted “Yea”. Meeting adjourned at 7:15 p.m.
JIM PETITT, MAYOR
CITY OF EMINENCE, KENTUCKY
ATTEST:
SANDRA A. DOANE, CITY CLERK
CITY OF EMINENCE, KENTUCKY
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