Eminence Kentucky-Special Minutes

The City Council of the City of Eminence, Kentucky met in a special session on Thursday, December 7, 2006 at 6:00 p.m. with Mayor Doug Bates and the following members present: Kevin Harris, Laura Whitney, Howard Roberts, Tom Ferguson, Drane Stephens and Leeroy Winburn. Absent was Attorney William Brammell. Other individuals present were Shawn Bright, City Clerk Sandra Doane, Citizen Joe Lawson, Kriss Lowry and Dottie Batte, both representing Kriss Lowry & Associates.

Prior to the special meeting a public hearing was held to discuss the West Owen Street Redevelopment Project closeout.

Project Manager Kriss Lowry read the hearing notice and explained the close out procedures. Ms. Lowry reported that no written comments had been received regarding this project closeout.

Ms. Lowry reported that the final CDBG funds remaining total $3,500.00 which are for her final administration fees. The City contributed $30,100.00 of public funds toward this project. The balance of the program income funds is $6,051.97 with $7.30 of this being City funds. It was anticipated that the remainder of West Owen Street would be blacktopped using up most of the fund. The weather and closing of the blacktop plants will probably require us to wait until spring to perform this work. Ms. Lowry reported that program income must be maintained separately which will require setting up a revolving fund. The remaining funds may qualify for Renaissance related work since the grant was awarded due to our Renaissance program. Ms. Lowry will check on this and get back with the City. The remaining funds can be used in any low to moderate income area of the City. As long as we have the revolving fund we will have to complete reports to the CDBG office twice a year and must have permission to spend the funds. Ms. Lowry commented that 20% of the program funds can be for administration. Ms. Lowry reviewed the project including the demolition of fifteen dilapidated homes and re-building of homes in the area. Mayor Bates commented that the builder who purchased the remaining lots from the City will have at least two homes under construction this winter.

Mayor Bates and Ms. Lowry opened the meeting for public comment. Citizen Joe Lawson asked if the City was going to finish blacktopping West Owen Street. Mr. Lawson was informed that this was the original plan, however with the weather and the blacktop plants closing this will have to wait until spring. Mr. Lawson stated he feels it does need to be done.

Shawn Bright questioned why we are closing out the project now. Ms. Lowry stated that our agreement calls for project completion by December 31, 2006. Mr. Bright asked for a brief overview of the project, which was explained to him.

Mr. Lawson was asked if he had any other problems on concerns with the Redevelopment Project. Mr. Lawson stated that drainage on West Owen Street has always been a problem, but that it is not related to the Redevelopment Project.

Council discussed the remaining funds. It was discussed that we may need to repair the street after the construction on the new homes. Mayor Bates reported that the City has a tract of land by the baseball field which could possibly be used for a Habitat for Humanity House and that perhaps the funds could be used for that purpose. Member Stephens stated he feels all the money could be used for blacktopping and patching on West Owen Street. Member Winburn asked Ms. Lowry if the City applied for additional funds does she feel that Frankfort has been pleased with this project. Ms. Lowry stated she cannot really say as administration and personnel have changed so much.

Ms. Lowry stated she will maintain our files for five years after the closeout by Frankfort.

The consensus of council was to proceed with requesting closeout of the project through CDBG and to use the remaining program funds for blacktopping and patching West Owen Street.

With no further public comments or questions, Mayor Bates closed the public hearing at 6:50 p.m. and opened the regular meeting with the same individuals present as listed for the public hearing.

With no further business to be discussed, motion made by Member Roberts and seconded by Member Whitney to adjourn. All members present voted “Yea”. Meeting adjourned at 6:55 p.m.

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