Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, October 11, 2004 at 6:00 p.m. with Mayor Doug Bates and the following members present: Kelly Shannon, Howard Roberts, Tom Ferguson, and Drane Stephens. Absent were Members Laura Whitney and Leeroy Winburn.

Subject: Minutes - The minutes of the previous regular session held on September 13, 2004 were reviewed. Motion made by Member Roberts and seconded by Member Ferguson to approve the minutes as presented. All members present voted “Yea”.

Subject: Special Minutes – The minutes of the previous special called meeting held on September 30, 2004 were reviewed. Motion made by Member Ferguson and seconded by Member Shannon to approve the minutes as presented. All members present voted “Yea”.

Subject: Citizen Concern - Mike Murphy who owns property at 5902 South Main Street was present to ask for council’s assistance in getting a downed tree removed from the property adjacent to his at 5916 South Main. This tree has been down since the tornado at the end of May with no effort being made to clean it up. He has attempted to contact the owner but has had no success. Mayor Bates stated that we have also been attempting to get this cleaned up with a letter being sent on August 13th with no response. Mayor Bates explained that our new ordinance will better address property enforcement compliance issues. Consensus of council to notify the owner by certified and regular mail that he is in violation of the property ordinance and must comply with the ordinance and get the tree cleaned up within ten days of receipt of the letter. Other properties in town which need to be cleaned up were discussed.

Subject: Police Department Report – Police Chief Mount Hadden reviewed the monthly activity report with council. Chief Hadden reported that the total department contacts are down some this month.

Chief Hadden reported that we have received the COPS grant agreement for signature. Reported that we have received several applicants for the position and he is working with the school to get a meeting set up to review the applications.

Chief Hadden reported that he has checked into the financing for a 2005 Ford Explorer. This is a budgeted item within his budget. The best financing package available is through Ford Motor Credit. The amount financed would be $21,249.00 at 4.95% interest with four annual payments of $5,703.21. This is not a replacement vehicle at this time with no decision having been made on who will drive it. All the current cruisers have in excess of 55,000 miles. Motion made by Member Ferguson and seconded by Member Shannon to authorize Mayor Bates and Chief Hadden to proceed with purchasing and financing the 2005 Ford Explorer thru Ford Motor Credit Company at the above mentioned amount and terms. All members present voted “Yea”.

Subject: West Owen Street Re-Development Project – In the absence of Project Manager Kriss Lowry, Mayor Bates presented the West Owen Street Re-Development Project report. Mayor Bates reported that the Tye property acquisition is complete and that the Whitson McGruder Estate should be finalized by the end of the month. The lien on the Hill property should be released by the end of the month. She would like to give the contractor, Tony Tingle, permission to start on the new house foundation for Dortha Beach prior to this final release on the Hill property. Council had no problems with this.

Subject: Kinman Chrysler Zone Change Request – Attorney Brammell reported that the zone change request by Kinman Chrysler will be on the planning commission agenda on Wednesday. It will then come to us to approve as is or to make any changes before final approval.

Subject: Fire Department Report - Member Roberts reviewed the monthly fire department activity report with council. Reported that the pumper skid unit for the back of the truck and the thermal camera are in with the truck being built on Saturday. City Clerk reminded Member Roberts that we need to get a description and information for insurance and financing purposes.

Attorney Brammell reported that we will not have to go through the Public Holdings Corporation to finance the fire truck and equipment. Attorney Brammell reported that changes to Section 157 of the Kentucky Constitution permits a City to do general obligation debt as long as they can pay the principal and interest payment in the current year budget. This will be a simpler way of financing. Discussion held. Motion made by Member Ferguson and seconded by Member Stephens to authorize Mayor Bates to issue a promissory note for $62,000.00 for 7 years at 4.75% interest through Farmers Deposit Bank with monthly payments and to grant a security interest in the truck and equipment and to authorize a separate resolution to the bank if needed. All members present voted “Yea”.

Member Roberts informed council of two major fires yesterday, which were practically back to back. The new thermal camera was used at the Big Henry Apartments fire and proved to be very useful.

Subject: Eminence Tomorrow-Main Street Report – Main Street Director John Scharfenberger reviewed his activity report with council. Mr. Scharfenberger reported that the façade work reimbursement requests should be completed and at Frankfort on Friday by the deadline. Katie Crotzer also says she will be finished on the old bank building by this time. This project is covered under a separate grant from the other façade work.

Mr. Scharfenberger reported that the streetscape work commenced again on October 4th and appears to be on target for a Thanksgiving deadline. House Calls, on west side of the Main Street, are in the process of taking down the aluminum awnings. It will be after the first of year before the awards on Phase IV are announced.

Mr. Scharfenberger reported on the brick promotion. Reported that he has worked with the engraver and will be able to get at least thirteen characters per line on the bricks. He is working with four different mailing lists to promote the sales. He is also recommending concrete benches in the park area. In light of the additional promotion he needs to do in this area, Mr. Scharfenberger is requesting that he be allowed to transfer $2,000.00 from the budget line item of salaries to the line item of advertising, office supplies and printing. He reviewed the specific items he would like to do in this area with council. Motion made by Member Ferguson and seconded by Member Shannon to authorize moving $2,000.00 from the line item 40-601 Salaries to 40-621 Advertising, Printing and Office Supplies and to permit Mr. Scharfenberger to award the work to the lowest and best estimate. All members present voted “Yea”.

Mr. Scharfenberger reported that Council Member Kelly Shannon has agreed to chair “Light Up Eminence” again this year. Member Shannon reported that most of the things planned will remain the same as in previous years. Penn Avenue may need to be closed between 4:00 and 8:00 p.m. if we use the park area. If the park is not ready, she has received permission to use the lot between the Christian Church and House Calls. The date is December 4th. Member Shannon reported that we do need to budget next year for more painted statues, decorations and banners.

Subject: Revised Property Ordinance - Attorney Brammell held the second reading of a revised ordinance setting certain standards for maintenance of structures and real estate within the City of Eminence. Motion made by Member Roberts and seconded by Member Ferguson to adopt the ordinance setting certain standards for maintenance of structures and real estate within the City of Eminence as read. All members present voted “Yea”.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Roberts and seconded by Member Stephens to approve the warrants for payment as presented. All members present voted “Yea”.

Subject: Intent to Annex Ordinance – Attorney Brammell held the first reading of an intent to annex ordinance annexing property on the south side of Eminence belonging to Joseph & Barbara Turgeon; Estate of John Coomes, Sr.; Seven Gables Estate, LLC c/o Gene Holloway; and the Kentucky Department for Transportation.

Subject: Community Center Report – Mayor Bates reviewed the monthly activity report at the Community Center with council. He reviewed the grants applied for and received by the City due to Dr. Rhodes expertise with the grant applications.

Subject: Public Works Report – Public Works Director William Smith reviewed the monthly activity report with council. Mr. Smith reported that the Renaissance park work could prove to be a real problem down the road if a break ever occurs. He has been overseeing this work due to the installation over so many utility lines.

Mr. Smith reported that the Henry County Water District No. 2 project is almost complete. This project will provide more water capacity in a quicker fashion to the City of Eminence.

Mr. Smith reported that the plans for the water line extension on Highway 55 south of town have been sent to the Division of Water for approval.

Subject: Administrative Office Report – City Clerk Sandra Doane reviewed the monthly activity report with council.

Ms. Doane reported that we have received $40,449.85 by electronic transfer for reimbursement from FEMA. The breakdown for which areas this covers will be forthcoming this week.

Ms. Doane reported that the final draw request has been made on the direct appropriations grant with the façade portion of this grant needing to be completed by October 15th.

With no further business to be discussed, motion made by Member Stephens and seconded by Member Shannon to adjourn. All members present voted “Yea”. Meeting adjourned at 7:38 p.m.

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