Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, June 9, 2003 at 6:00 p.m. with Mayor Doug Bates and the following members present: Kelly Mathis, Laura Whitney, Howard Roberts, Tom Ferguson, Leeroy Winburn and Drane Stephens. Absent were none.

The minutes of the previous regular session held on May 12, 2003 were reviewed. Motion made by Member Ferguson and seconded by Member Roberts to approve the minutes as presented. All members present voted "Yea".

The minutes of the previous special session held on May 29, 2003 were reviewed. Motion made by Member Winburn and seconded by Member Ferguson to approve the minutes as presented. All members present voted "Yea".

Subject: Bid Opening - Garbage Franchise - Mayor Bates opened bids for purchase of a garbage collection franchise within the City of Eminence. Those bidding were as follows:

Betty's Sanitation, LLC, P. O. Box 296, 11 LeCompte's Bottom Road,
Pleasureville, KY 40057-9729

Industrial Disposal Company/A Wholly Owned Subsidiary of: Republic Services Corp., 1423 South Jackson Street, Louisville, KY 40208

Due to the complexity of the bids, Mayor Bates recommended delaying the award of the bids until a committee could review and make recommendations to council. Tom Ferguson, Drane Stephens and Howard Roberts were appointed as committee members to review the bids and make recommendation to full council. Committee set June 16, 2003 at 6:15 p.m. to review and study the bids.

Mayor Bates called a special council meeting for June 19, 2003 at 7:00 p.m. to hear the committee report and award the bid.

Subject: County Business - Magistrate Wayne Gunnell was present to discuss county business. Reported that he has made some contacts with the state to encourage awarding of the police department highway safety grant to our department.

Reported that a recognition dinner will be held on August 4th at 6:00 p.m. for Governor Paul Patton at Our Best Restaurant to show our appreciation for the assistance he has given us on receipt of several grants within Henry County. Mayor and Council will be invited to attend.

Mr. Gunnell reported that the economic development committee will be meeting on June 24, 2003 at 7:00 p.m. Mary Jane Yates and himself are voting members with Mayor Bates being a non-voting member.

Reported that the Kentucky Transportation Department will be repairing potholes as soon as hot-mix is available. The signs will be put back on Jackson Road, which the state took down. He suggested that we contact the state and request to be allowed to put up 25 mph signs instead of 35 mph.

Subject: Eminence Tomorrow -Main Street Director Mary Jane Yates reviewed the streetscape project with council. Thanked council for allowing her to attend the National Main Street meeting in Cincinnati for three days. She received a lot of good information.

Mary Jane stated she has called the state to see why we have not received the final approval to proceed with our streetscape bidding. Our paperwork was found setting on someone's desk and it will probably be another month now before we are ready to bid out the project. Mary Jane was asked to document her conversations with the state on this project.

Reported that the Board members decided to wait until Phases 1 & 2 are complete prior to starting on the bank portion of the project. Farmers Deposit Bank is in agreement with this.

Reported that Friday, June 13, 2003 is the deadline for getting specifications to Frankfort on the old bank building. This should not be a problem.

Subject: West Owen Street - Mayor Bates reported that we will be meeting next week on the Title VI handicap assessment of our property.

Reported that the first foundation is being installed on West Owen. They have had some trouble getting the individuals whose homes are slated to be torn down to move out accordingly.

Subject: Police Department Report - Police Chief Hadden reviewed the police department activity report with council, which shows a large increase in citations written this month.

Reported that a letter has been received from Rick Rank in support of our approximate $15,000.00 grant proposal.

Reported no problems with the curfew at present, however we are just now entering the peak time with school being out.

Reported on a personal family concern, which will have him out of the office for several days at a time.

Subject: Property Ordinance - Chief Hadden reported on the progress with the property enforcement ordinance. Other areas of concern are to be given to him.

Subject: Alcohol & Beverage Control Administrator - Attorney Brammell held the first reading of an ordinance amending the ordinance regulating the sale of alcoholic beverages and specifically changing the appointment of the alcohol & beverage control administrator from a council member to the police chief. Mayor Bates expressed that this was, he felt, a better way to set this up due to the chief being able to perform background checks and in no way is a reflection on Member Winburn who has done an excellent job.

Subject: Public Works Report - Public Works Director William Smith reviewed the activity report with council.

Introduced Phil Wood with American Consulting Engineers. Phil is the one assisting us with the cost estimate for upgrading and moving the North Main Street pump station. We originally estimated our 1/2 cost to be $50,000.00. This will not be enough. Mr. Smith requested that the budget be amended to $90,000.00 for our 1/2 of this project.

Reported on a strip of land on Merriweather Avenue approximately 150 feet deep by 15 feet wide that still belongs to the City, which is really not needed by the City. Reported that he has contacted the adjoining property owners concerning them purchasing this property with Warren Moore being interested. Based upon the previous 25 cents per square foot price from other sales, the purchase price would need to be $558.75. A survey would need to be done.

It was discussed that Mr. Moore has been maintaining this property for several years and that the property would be of no use to anyone except the two neighbors.

Motion made by Member Roberts to authorize the Mayor to sell the above-mentioned strip of land on Merriweather Avenue to Warren Moore for $558.75 with us to pay for the survey. Motion seconded by Member Ferguson. All members present voted "Yea".

Subject: Highway 55 Water Line Relocation - Mr. Smith reported that our engineer, Dave Derrick, has contacted us concerning the State's desire to close out the highway 55 water line relocation project from several years ago. They are maintaining that a contract was sent to the City and never returned. No evidence of a contract exists. We carried $25,000.00 in the budget as an in/out item and finally took it out of the budget since we had not heard from anyone and assumed it had been handled direct. The Council is in agreement that the State needs to produce a copy of the contract prior to anything being done.

Subject: Seven Gables - Council asked if there has been any activity on this project. Mr. Smith reported that he understands they are going before planning and zoning to request a zone change to commercial on the front property. No discussion has been held with North Shelby Water Company or us.

Subject: Community Center Report - The activity report for the community center was reviewed. It was reported that Sandy Rhoades, Director, has applied for a $98,000.00 grant to purchase exercise equipment and a $1,500.00 grant to provide a quilting class. She would be willing to assist with other grants as needed.

The siding quotes received last month for the community center were discussed. Upon checking with House Calls, the low bidder, it was determined that his bid did not included new gutters. A revised bid was received from him for $13,423.65, which includes gutters. This revised bid is still the lowest bid received. Motion made by Member Roberts and seconded by Member Ferguson to accept the revised bid from House Calls for $13,423.65 and to authorize the work to commence. All members present voted "Yea". Council choose the raised style of siding in country beige with same color gutters.

Subject: Commendation - Member Roberts commended Brooke Melville, news editor with the Henry County Local, on the excellent job on the garbage franchise article and recommended a letter be sent to her employer.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the monthly activity report with council. Reported on her attendance at the IIMC Conference in Columbus, Ohio and Assistant City Clerk Robin Mullin's attendance at a workshop on standardization of occupational license taxes/fees in Kentucky.

Subject: Personnel & Policies Ordinance Amendment - Attorney Brammell held the second reading of the ordinance amendment to the personnel policies and procedures ordinance. Motion made by Member Ferguson and seconded by Member Roberts to approve the ordinance as read. All members present voted "Yea".

Subject: Fire Department Report - The fire department activity report was reviewed. The Fire Department was commended on the excellent collection amount for the crusade in the amount of $55,485.84. A letter thanking the department and the citizens of Eminence will be prepared.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Roberts and seconded by Member Stephens to approve the warrants for payment as presented. Motion carried unanimously.

Subject: Meeting Date Change - Discussion held on the need to change the next regular meeting. Meeting changed from July 14th to July 10th at 6:00 p.m. City Clerk was asked to advertise in the newspaper.

With no further business to discuss, motion made by Member Roberts and seconded by Member Ferguson to adjourn. Motion carried unanimously. Meeting adjourned at 8:02 p.m.

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