EMINENCE, KENTUCKY  MAY 12, 2003

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, May 12, 2003 at 6:00 p.m. with Mayor Doug Bates and the following members present: Kelly Mathis, Laura Whitney, Howard Roberts, Tom Ferguson, Leeroy Winburn and Drane Stephens. Absent were none.

Mayor Bates called the meeting to order at 6:10 p.m.

The minutes of the previous regular session held on April 14, 2003 were reviewed. Motion made by Member Ferguson and seconded by Member Stephens to approve the minutes as presented. All members present voted "Yea".

Subject: Crabb Avenue Drainage Concerns - Barbara Aldridge was present to discuss drainage concerns at her property located at 89 Crabb Avenue. Ms. Aldridge stated that water stands and gets as much as two feet deep under her rental house causing damage and problems keeping the property rented. Ms. Aldridge stated that the tile was put in several years ago and maintained by our City employee, Luther Soards and she feels the City is responsible for correcting the problem. Discussion held including the fact that no plat is available for this area to determine ownership and also where exactly the water is coming from and where it is supposed to be going. Attorney Brammell stated that the City's policy is that we are not responsible on individual property and cannot fix the problem unless we have caused the problem or have an easement or own the property. Consensus of council was to table this until more information can be obtained.

Subject: Solid Waste Management - Attorney Brammell held the first reading of a resolution providing for the sale of a franchise for the business of the collection and disposal of garbage, trash, and debris within the City of Eminence. Council asked for copies of the bid form and ordinance prior to vote on this.

Subject: West Owen Street Project - West Owen Street project consultant Kriss Lowry was present. Reviewed with council the status of the West Owen Street project. Ms. Lowry reported on the bid opening held this afternoon for demolition of and reconstruction of the three houses on West Owen Street. They were as follows:

    164 West Owen Street - Rupert Hayden House:
        Patrick Construction              $70,900.00
        Elder Construction & Assoc.          $106,882.00

    229 West Owen Street - Edna Fisher House:
        Patrick Construction             $56,400.00
        Elder Construction & Assoc.          $92,112.00

    234 West Owen Street - George Owens House:
        Patrick Construction              $56,200.00
        Elder Construction & Assoc.          $79,000.00

The bid awarding will be held at the special meeting later in the month.

Subject: Title VI Implementation Plan - Kriss Lowry explained to council that we needed to adopt a Title VI Implementation Plan. Attorney Brammell read a resolution adopting the Department of Local Government's Title VI Plan (current edition) for the West Owen Street Re-Development Project and to appoint Sandy Doane as the EEO Officer and Title VI Coordinator. Motion made by Member Roberts and seconded by Member Whitney to adopt the resolution as read. Motion carried unanimously.

Subject: Renaissance - Main Street Director Mary Jane Yates reported that no major changes will need to be made on Phases I & II of the Eminence Tomorrow/Streetscape plan and that we could possibly go to bid with a bid opening of June 12th with council's permission. A preliminary completion date of November 3, 2003 will be set with a final completion date of November 21, 2003. Motion made by Member Ferguson and seconded by Member Stephens to authorize proceeding with solicitation of bids for the streetscape project Phases I & II with a bid opening of June 12th. Motion carried unanimously.

Subject: Façade Grant Program - Main Street Director Mary Jane Yates reported on the façade grant proposal. The state received ninety-eight total applications and funded only twenty-six. The total money available was $220,000.00 from recapture of funds. We were approved and will receive the maximum allowed amount of $10,000.00 to assist Katie Crotzer in rehabbing the old bank building on Main Street. We will also receive $500.00 extra for grant administration to go toward Mary Jane's salary. A specific work list must now be sent into the state.

Subject: Solid Waste Management - Council reviewed the bid form, resolution and ordinance and made some modifications to the resolution providing for the sale of a franchise for collection and disposal of garbage, trash, and debris within the City of Eminence. Motion made by Member Stephens and seconded by Member Roberts to adopt the resolution as modified providing for the sale of a franchise for collection and disposal of garbage, trash, and debris within the City of Eminence. Motion carried unanimously.

Subject: Zoning Ordinance Amendments - Attorney Brammell held the first reading of an ordinance amending Section 670(II)(B)(7) making adult entertainment businesses a conditional use in the I-2 zones.

Attorney Brammell held the first reading of an ordinance of third amendment to the joint agreement between the fiscal court and the cities, which would allow the appointment of city members to the planning and zoning commission from outside of the city limits if necessary.

Subject: Parking Committee Report - The committee appointed last month to monitor the parking concerns reported that they have been checking the parking regularly and that no major problems exist so far with this arrangement. Bill Smith was asked to mark the area that the bank employees are supposed to be parked beyond.

Subject: Police Department Report - Chief Hadden reviewed with council the activity report for April. Officer Button is the April activity officer.

Reported that people's yards are the major concern now with the property ordinance. Chief Hadden asked council to call him direct and he will look into it. Several particular properties were discussed with the Chief.

Motion made by Member Roberts and seconded by Member Stephens to authorize the Mayor and City Attorney to proceed with whatever steps are necessary to sell for taxes the long vacant lot at the corner of Crabb Avenue and Dobner Way last belonging to Mary Charlotte Peyton. Motion carried unanimously.

Subject: Highway Safety Program - Chief Hadden reported that he is applying for a $15,000.00 grant for DUI and safety enforcement for paying of overtime in this area. Reported that the Eminence Police will be actively participating in the national highway safety program between May 19, 2003/June 1, 2003 with citations being issued for any infractions.

Break taken at 8:12 p.m. Meeting resumed at 8:25 p.m.

Subject: Public Works Department - Public Works Director William Smith reviewed the monthly activity report with council. Reported that we have had five inches of rain the first ten days of May and this has provided a good time to check the manholes.

Reported on personal property drainage problems due to owners filling up culverts and filling in ditches causing problems for their neighbors. Asked if we could do anything to enforce not doing these things. Attorney Brammell stated that if it is in our right of way and/or dedicated we could maybe limit what they do.

Reported that he will be starting the valve and fire hydrant replacement program soon.

Mr. Smith reported on a project he plans to do of moving and upgrading the North Main Street pump station. The pump was installed in 1958 and has only had one upgrade. This pump is located close to development property and he will be applying for a grant to assist with this work. Engineering and cost estimates to do this are necessary to apply for the grant. He has obtained a quote from American Consulting Engineers to do the preliminary engineering work on this project for $2,500.00. Motion made by Member Ferguson and seconded by Member Roberts to authorize the Mayor to enter into the contract as discussed with American Consulting Engineers for the sum of $2,500.00. Motion carried unanimously.

Mr. Smith reported that the estimate he received to seal the community center building is $2,000.00. He has obtained one estimate from House Calls for installing vinyl siding on the center for $12,200.00. Quality Heating has evaluated all the heating and air conditioning units in all the City buildings. The community center unit has two motors burnt out and had to be filled with freon. Only three units out of seven are working. He suggested we look at fencing the area around the Community Center units. Consensus of council was to get another estimate on the vinyl siding, to proceed with getting two estimates on the fencing and to hold up on the sealer. These will be discussed again at the special meeting.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the monthly activity report with council. Reported receipt of payments in lieu of taxes from the Eminence Housing Authority and reimbursement from the direct appropriations grant.

Subject: Insight Cable Increase - Mayor Bates stated that we had been notified of a cable increase from Insight. A copy has been given to council members for their information.

Subject: Personnel Policy Changes - Attorney Brammell held the first reading of an ordinance amending the policies and procedures. Chief Hadden stated he did not hear the areas he wanted addressed listed and he thought they were supposed to be. Council in agreement to address these additional areas at the special meeting.

Subject: Fire Department Report - Steve Sparrow reviewed the monthly activity report with council. Reported on the remodeling at the firehouse for equipment storage. Reported on the grant they received for equipment purchase.

Steve reported that the 2001/2002 budget for the fire department shows approximately 13,000.00 in funds left over from the City's transfers. One reason this is left over is that they were asked by the Fire Board to hold up on purchases due to overall budget concerns. They would like to make some major changes on the air bank setup in order to meet OSHA requirements. Eminence is the only department with an air bank system. The cost for these improvements is $4,000.00. They would also like to purchase fifteen sets of Class A & Class B uniforms for the department for approximately $5,000.00. Discussion held. Motion made by Member Ferguson and seconded by Member Winburn to relinquish all the money back to the Fire Department with the Board to determine the uses. Motion carried unanimously.

Steve reported on the magnitude of the HIPAA confidentiality requirements.

Subject: Al Moffett/Sale of Property - Nothing to report.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Winburn and seconded by Member Ferguson to approve the warrants for payment as presented. Motion carried unanimously.

Subject: Special Meeting -Mayor Bates called a special meeting for Thursday, May 29th at 6:00 p.m. to discuss items as outlined above and to hold the Municipal Aid Road Fund hearing and first reading of the budget message and ordinance.

With no further business to be discussed, motion made by Member Roberts and seconded by Member Stephens to adjourn. Motion carried unanimously. Meeting adjourned at 9:25 p.m.

DOUGLAS M. BATES, MAYOR
CITY OF EMINENCE, KENTUCKY

ATTEST:
SANDRA A. DOANE, CITY CLERK
CITY OF EMINENCE, KENTUCKY

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