Eminence Kentucky-Special Minutes

The City Council of the City of Eminence, Kentucky met in a special called session on Thursday, May 29, 2003 at 6:00 p.m. at City Hall with Mayor Doug Bates and the following members present: Leeroy Winburn, Tom Ferguson, Drane Stephens, Howard Roberts, and Kelly Mathis. Absent was Member Laura Whitney. Also in attendance were City Attorney William Brammell, City Clerk Sandra Doane, Public Works Director William Smith, Police Chief Mount Hadden, Major Rick Simmons, and Mary Jane Yates.

The purpose of the special meeting was to hold the MAP & LGEA public hearings; hear the Mayor's budget message and hold the first reading of the budget ordinance; accept the resignations and reappointment to temporary positions of Sandra Doane and William Smith; discuss the estimates for siding and fencing at the community center; discuss the installation of a side entrance for the fire department; discuss revisions to the personnel policy and hold first reading of an ordinance amending the policies; hold the second reading of two zoning ordinance amendments; discuss and award the West Owen Street demolition and reconstruction bids; discuss renaissance; and hold a closed session to discuss possible litigation.

Mayor Bates called the MAP and LGEA public hearing to order at 6:02 p.m. City Clerk Sandra Doane explained the anticipated income and proposed expenditures for the MAP and LGEA funds. The proposed budget for the MAP funds was discussed, which included using some of the funds for the Renaissance grants match for sidewalks and blacktopping. No LGEA funds are anticipated for expenditure this year. Mayor Bates asked for comments from the public. With no written or oral comments from the public regarding the proposed budget for the MAP and LGEA funds, the hearing was closed at 6:15 p.m.

Subject: Budget Message and First Reading of Budget For Fiscal Year July 1, 2003 Thru June 30, 2004 - Mayor Bates presented his budget message to council and the public and reviewed the line item budget. Discussion held. Attorney Brammell held the first reading of the budget ordinance for fiscal year July 1, 2003 thru June 30, 2004.

Subject: Retirement/Reappointment To Temporary Positions - Motion made by Member Ferguson and seconded by Member Stephens to accept the resignations of William Smith and Sandra Doane effective July 31, 2003 and to authorize Mayor Bates to reappoint William Smith as the temporary Public Works Director and Sandra Doane as the temporary City Clerk/Treasurer effective August 4, 2003 for a period not to exceed one year with all benefits to continue as they currently are with the exception of sick time which will have no carryover from their current employment except as outlined in the personnel plan as relates to participation in the state retirement system. All members present voted "Yea".

Subject: Community Center Siding Estimates - The following estimates for installation of vinyl siding on the community center building were reviewed:

    BRL Construction, Pleasureville, KY - $17,560.19
    M & K Construction & Remodeling, Inc., Eminence, KY - $17,099.00
    Jeff Perry & Sons Siding, Eminence, KY - $14,391.00
    House Calls Home Décor, Eminence, KY - $12,081.75

Motion made by Member Roberts and seconded by Member Ferguson to accept the low bid from House Calls Home Décor in the amount of $12,081.75 for vinyl siding with 1/2 of the amount to be paid from the current budget and the balance from next year's budget. All members present voted "Yea".

Subject: Fencing At Center - Public Works Director William Smith reported that he has not obtained any formal estimates on the fencing as the siding job needs to be completed prior to doing the fencing around the air conditioning units. He estimates the maximum cost to be $500.00. Motion made by Member Roberts and seconded by Member Mathis to authorize the Mayor to proceed with the fencing as soon as possible. All members present voted "Yea".

Subject: Fire Department Side Entrance Door - Mayor Bates reviewed an estimate from M & K Construction & Remodeling for installation of a side entrance off the parking lot into the fire department in the amount of $1,965.00. It has been discussed with the Fire Chief that the department could pay for this expenditure themselves from the balance of the almost $13,000.00 allocated back to them from fiscal year ending 6-30-02 budget. Chief Lucas is okay with this proposal. Motion made by Member Winburn and seconded by Member Ferguson to authorize the Fire Department to have the side entrance to the fire department installed as per discussion above. All members present voted "Yea".

Subject: Policies and Procedures Ordinance Amendment - The proposed revisions to the policies and procedures were discussed. Attorney Brammell held the first reading of an ordinance amending the ordinance updating policies and procedures.

Subject: Zoning Ordinance Amendments - Attorney Brammell held the second reading of an ordinance amending Section 670(II)(B)(7) making adult entertainment businesses a conditional use in the I-2 zones. Motion made by Member Winburn and seconded by Member Roberts to adopt the ordinance as read. All members present voted "Yea".

Attorney Brammell held the second reading of an ordinance of third amendment to the joint agreement between the fiscal court and the cities, which would allow the appointment of city members to the planning and zoning commission from outside of the city limits if necessary. Motion made by Member Roberts and seconded by Member Ferguson to adopt the ordinance as read. All members present voted "Yea".

Subject: West Owen Street Re-Development Project - Council reviewed e-mail from Kriss Lowry detailing the project status. The bids for demolition and reconstruction of the three homes on West Owen Street were reviewed. Kriss negotiated with the low bidder from last month on the demolition costs and was able to get him to reduce his price in this area down to $6,500.00 per house from $9,000.00 per house. Motion made by Member Ferguson and seconded by Member Mathis to accept the negotiated bid of $176,000.00 total from Patrick Construction for demolition and reconstruction of the houses at 164 West Owen, 229 West Owen and 234 West Owen. All members present voted "Yea".

Subject: Renaissance/Main Street Project - Main Street Director Mary Jane Yates had nothing new to report on the renaissance project.

Subject: Closed Session - Motion made by Member Roberts and seconded by Member Ferguson to go into closed session to discuss possible litigation. All members present voted "Yea".

Consensus of council was that the drainage problem described on Crabb Avenue is not a result of any action taken by the City.

With no further business to be discussed, motion made by Member Roberts and seconded by Member Stephens to adjourn. All members present voted "Yea". Meeting adjourned at 7:27 p.m.

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