Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, September 9, 2002 at 7:00 p.m. with Mayor Tom Shroyer and the following members present: Leeroy Winburn, Dwayne Roberts, Doug Bates, Laura Whitney, and Fred Downey. Absent was Member Kelly Mathis.

The minutes of the previous regular session held on August 12, 2002 were reviewed. Motion made by Member Bates and seconded by Member Whitney to approve the minutes as presented. All members present voted "Yea".

The minutes of the previous special called session held on August 20, 2002 were reviewed. Motion made by Member Whitney and seconded by Member Bates to approve the minutes as presented. All members present voted "Yea".

Subject: Renaissance Report - Main Street Director Mary Jane Yates reported that the Streetscape Phase I drawings are available for review and that the contractor bid opening will be Wednesday, September 11th at 1:00 p.m. at City Hall. Reported that no word has been received yet from the utility company regarding the price to change the electric services. It is planned to have the information on the bids for council at the special meeting already scheduled for September 23rd so that the bid can be approved and the contract awarded.

Reported that the West Owen Street steering committee met on August 15th with the next meeting scheduled form September 19th to review the urban renewal plan. The environmental assessment plan is available. A public hearing on this project will be held October 3rd. Reported that the different bids received for professional services such as attorney, surveyor, appraisers, etc. will be reviewed by committee and a recommendation to council will be made for approval of these contracts.

Member Downey stated that Mary Jane should make sure we have certificates of insurance for any of the in-kind work and equipment being used.

Mary Jane reported that Alice and Tom Ferguson have agreed to work on the guidelines for the historic district ordinance.

Subject: Police Department Report - Chief Hadden reviewed the monthly police activity report with council. Reported that 31 of 38 criminal cases have been closed. Detective Kemper is the officer of the month with 222 points, many of which came from the above investigations and closed cases. Member Bates commended the efforts of Detective Kemper and the Department.

Chief Hadden reported that the department is currently interviewing applicants for employment.

Mayor Shroyer commended the Chief and his Department and other departments and officials who assisted us in the drug roundup. Concern expressed on how the court system will be when the new officials take over. Chief Hadden reported he did not know but that a task force is looking into forming a drug court

Subject: Property Ordinance Report - Mayor Shroyer reported that Robin is sending out letters as needed on property complaints. Reported that Jerry Martin has agreed to vacate his tenants at 5916 South Main by October 5th and will be reviewing the status of the house on how to proceed with correcting the many problems. Other complaints mentioned by council for follow-up were: Casper Martin property at corner of Eminence Terrace and West Broadway, Short Alley (car with no wheels), Victor Chavez property on Vernon Avenue, and the abandoned Barnes property on Jackson Road.

Subject: Public Works Report - Public Works Director William Smith reviewed the monthly activity report with council.

Reported he has an estimate of $15,000 to repair the bottom of the big pool. Cannot find anyone to give an estimate on the tile work. No decision regarding repairs.

Reported on the Seven Gables Development on Highway 55. They have requested water and sewer service from the City. Normally the contractor pays for any extension. The estimated cost is $35,000.00 to get the water service to the property. We will be annexing them into the City limits. Some question over a jurisdiction problem with North Shelby Water exists. They want to provide the water service so they can loop their line. Attorney Brammell reported he has received a letter from North Shelby requesting they provide water service. Attorney Brammell does not feel we have any kind of problem as we have been requested by the developer to provide this service and have not infringed on North Shelby. This subdivision will have 120 homes at completion. The sub-divider is considering 1,600 square foot minimum restriction. Other options were discussed, including purchasing the water from North Shelby on a metered service. Consensus was for Mr. Smith to review all the options and report back to council. It was reported that we will eventually have 345 new homes in three different subdivisions when the current projects are completed.

Mr. Smith reported that a meeting will be held soon with Dave Derrick concerning the sewer plant expansion.

Subject: Community Center Report - Mayor Shroyer reviewed the activity report from the Community Center with council. Reported that the Board is working on a new fee structure. The large office has been rented by OVEC. Other activities were discussed. Mayor Shroyer reported that a break-in has occurred at the Center resulting in vandalism and one theft item, totaling $500.00/$1,000.00 in damage. Our insurance deductible is $1,000. Member Downey asked to see the actual sign-in sheets from the Center.

Subject: Presentation By Superintendent David Baird - Superintendent David Baird was present. Reviewed with council a grant proposal to establish a 21st Century Community Learning Center, which would have the school as fiscal agent, and the City as a co-sponsor. The maximum grant amount is $150,000.00 per year with our award probably being between 100,000.00 and 120,000.00 per year for three years. No cash match is required. There is the possibility of money available for the fourth and fifth years. They would take over all the salaries for a full-time director and part-time help as needed. They would also provide janitorial services. The Center would be open from 9:00 a.m. to 9:00 p.m. Monday through Friday. They are asking from the City to be allowed use of the Center at no cost for three years with the City to continue to pay the utilities, insurance and building maintenance. A yearly evaluation would be done on June 30th with a 30-day termination clause. Many concerns and questions were discussed including whether Eminence school would have exclusive rights to the center, if this was just open to Eminence kids, if there is any long-term funding in place for this, etc. Mr. Baird reported that he foresees the Center staying open during the School's activities and that some of the programs will be for just Eminence kids, and that they are always looking for funding and would partner with the City to do whatever they could to provide long-term funding. The school would only need a two-hour time slot on a daily basis. Question asked if a joint grant with Henry County had been discussed. Mr. Baird stated that yes it had but it wasn't feasible since the $150,000.00 maximum grant is per site and would restrict everyone from getting the most we could. Henry County is applying for a 21st century grant at Eastern Elementary.

Attorney Brammell stated that if council wanted to give a consensus agreement tonight they could but that written documents outlining the agreement for the long-term should be prepared. Mr. Baird reported that one is being developed and should have within a week. This item will be added to the September 23rd meeting agenda. The consensus of Council was for David Baird to proceed on the basis that we are interested in being co-sponsor. Council will be receiving documentation for review.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the monthly administrative office report with council. Reported on the continuing concerns with the computer system. Reported that the agreement with Danielle McKee to provide janitorial services has been changed to every other week due to lack of budget funds. The employees are taking care of the off week.

Member Winburn asked about the insurance premium tax part of the report and budget. The time frame for changing the insurance premium tax was discussed.

Ms. Doane reviewed with council an extremely high water bill at 55 McElroy Street for Kristi Walker who just moved in and could not have used the amount of water as billed. All aspects for the problem have been looked into with no definite conclusion. Council was in agreement, due to the circumstances, to allow an adjustment using the same formula for leak adjustments.

Subject: Fire Department Report - Council reviewed the July and August Fire Department activity reports.

Subject: Kinman Proposal - Mayor Shroyer reported that the Kinman proposal is on hold due to cost factors involved.

Subject: Sale of Property to Al Moffett - Attorney Brammell stated there is nothing new to report.

Subject: Property Ordinance Amendment - Attorney Brammell held the second reading of an amendment to the property ordinance making changes that would include the outside of owner occupied property. Mayor Shroyer expressed he still has concerns with this amendment. Motion made by Member Downey and seconded by Member Bates to approve the amendment as read. All members present voted "Yea".

Subject: Surplus Property - Mayor Shroyer reported that we have several furniture, equipment and miscellaneous items of surplus property at the old police station that need to be disposed of and asked Council's permission to sell at an auction house. It was discussed to keep the old Christmas decoration and the cornerstone that is in there. Motion made by Member Bates and seconded by Member Downey to authorize the Mayor to sell the surplus property at the old police station. All members present voted "Yea".

Subject: Board of Adjustments Appointment - Mayor Shroyer reported that R. L. Rains has resigned his appointment to the Board of Adjustments due to health concerns. Adam West has agreed to serve out his term through December 31, 2005. Motion made by Member Whitney and seconded by Member Winburn to approve the appointment of Adam West to be our representative on the Board of Adjustments. All members present voted "Yea".

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Downey and seconded by Member Bates to approve the warrants for payment as presented. All members present voted "Yea".

Subject: Property Taxes - City Clerk Sandra Doane and Mayor Shroyer reviewed with Council the compensating and 4% allowed tax rates for real and personal property. Also reviewed the vehicles and watercraft rates available. Different alternatives were discussed. Consensus of council to set the rates, subject to public hearing and second reading of ordinance, at 23.3 per $100 assessed value for real property, at 29.5 per $100 assessed value for personal property and 24.0 per $100 assessed value for vehicles and watercrafts. These rates lower the real property rate and maintain the personal and vehicle/watercraft rates from last year. Attorney Brammell held the first reading of the ad valorem tax ordinance.

Subject: Special Meeting - Mayor Shroyer called a special meeting for September 23, 2002 at 7:00 p.m. to hold a public hearing on the tax rates, second reading of the tax ordinance, to discuss the renaissance programs and to discuss the grant agreement proposed by David Baird. Other items may be added.

With no further business to be discussed, motion made by Member Downey and seconded by Member Winburn to adjourn. All members present voted "Yea". Meeting adjourned at 9:35 p.m.

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