Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, August 12, 2002 at 7:00 p.m. with Mayor Tom Shroyer and the following members present: Leeroy Winburn, Doug Bates, Fred Downey, Laura Whitney and Kelly Mathis. Absent was Member Dwayne Roberts.

The minutes of the previous regular session held on July 8, 2002 were reviewed. Motion made by Member Winburn and seconded by Member Bates to approve the minutes as presented. All members present voted "Yea".

Subject: County Business - Magistrate Wayne Gunnell was present. Informed council of a project the County is working on to generate income for the fire departments in the County. This would help the fire departments to be able to upgrade their equipment and receive a better fire rating. A committee is studying this proposal to add a fee onto each deed in the rural area only. The maximum fee allowed is $50.00. The Fiscal Court will look at the committee's report on August 20th.

Subject: Request for Street Lights - Wayne Gunnell requested a street light be installed at the end of Myrtle Avenue between Gayle Covington and Jason Scriber. Public Works Director William Smith suggested another one be installed at the intersection of Crabb Avenue and Myrtle Avenue. Motion made by Member Bates and seconded by Member Whitney to authorize the Mayor to enter into a contract to add these two streetlights. All members present voted "Yea".

Subject: Renaissance Report - Main Street Director Mary Jane Yates was present. She reported that we have received verbal approval on our streetscape project with formal application being sent to the Department of Transportation for approval. The dates have been set for bidding this project. The advertising will be on August 21, 2002 with bid opening to be in 21 days on September 11, 2002 at 1:00 p.m. Council will receive final information on/before October 14, 2002. The final completion date is December 31, 2002.

Council questioned how we could be bidding without the final figures for changing the utilities. Architect Doug Maxim stated that the bids would be good for thirty days and that the figures should be available during this time. The City would pay the fees separately on the utility changes. Mary Jane stated that the Board at their last meeting did not want to postpone the advertising due to possible weather holdups. The project will start at City Hall and stop at Shoppers Mart and also go partially down Depot Avenue to the City's lot. The electrical changes would go all the way to the Christian Church/Shoppers Mart property line.

Mary Jane reported that she and the Mayor attended a meeting last Tuesday in Frankfort with DLG for an overview of the West Owen Street project. The steering committee will meet on August 15th. The committee consists of Reverend W. H. Goatley, Wayne Gunnell, Pam Morehead, Leeroy Winburn, Lawrence Wright, George Foree, Mayor Shroyer and herself.

Attorney Brammell read an anti-displacement and relocation assistance resolution pertaining to the West Owen Street project. Mary Jane reported that after checking with Kris Lowry on the council's question last month, it was stated that a home, which had been vacant for six months was not replaceable and if anyone moves back in attempting to be included in the relocation that they would be immediately notified that they are not eligible. Mary Jane was asked to follow-up in writing on this with Ms. Lowry. Motion made by Member Bates and seconded by Member Mathis to adopt the anti-displacement and relocation assistance resolution as read. All members present voted "Yea".

Attorney Brammell held a reading of the program income/miscellaneous revenue resolution pertaining to the West Owen Street project. Motion made by Member Winburn and seconded by Member Downey to adopt the resolution as read. All members present voted "Yea".

Subject: Kinman Chrysler Proposal - Mayor Shroyer reported that Herb Kinman and his partner have entered into an agreement to purchase the King property contingent on being able to purchase property in front of King's from the City. The proposal is to purchase City property and make changes, which would do away with several parking spaces. Wayne Theiss with Theiss Furniture has been made aware of this proposal and has some concerns. His attorney, Joe Yates, was present on his behalf.

Adam West, Surveyor, was also present on behalf of Kinman with a proposal showing the property to be changed. Adam reviewed his proposal with council. The proposal includes Kinman purchasing 5,800 square feet of property from the City and then doing one of two options of giving the City a five-foot strip (approx. 1,000 sq. ft.) off his property along our alley for an extension to add five new parking spaces on the upper end or to give the City a longer strip (approx. 1,900 sq. ft.) to allow extension of the alley all the way to Jail Alley and also allow for more parking spaces. Our current property line is the King Lumber building in the alley. They would install a retaining wall to protect against the lower elevations that would be created. Joe Yates stated that Wayne Theiss requests that no decision be made on this until he can be present and have his input. Council has received a letter from Wayne Theiss expressing his concerns. Member Bates stated he has spoken with both Wayne Theiss and Herb Kinman about this project. He also stated that after speaking with Public Works Director William Smith that there are some issues on utility changes, which will need to be addressed. Member Bates suggested tabling for further information. Public Works Director William Smith stated there is a 12-inch water main underneath this property with an estimated cost of $15,000.00 to $20,000.00 to move. Member Downey suggested that we need to have another meeting that would also include our Fire Chief. Motion made by Member Bates to table a decision until another meeting. Motion seconded by Member Mathis. All members present voted "Yea". Mayor Shroyer stated he would call another meeting for Monday or Tuesday of next week. Council will be notified.

Subject: Community Center Report - Mayor Shroyer reported that he has hired Terri Clubb as the new part-time community center coordinator to work the hours of 2:45/8:15 p.m. Monday through Friday. The McClamrochs' will still be covering Saturday and/or Sunday. The current hours on the weekends are Saturday from 10:00/6:00 but he is looking at switching some of the hours to Sunday. He has also hired two backup personnel, Linda Lowe and Alena Frazier.

Subject: Police Department Report - Chief Hadden reviewed the police department July activity report with council. They had 143 calls for service. Officer Rankin is the July activity officer of the month. Reported that the Mayor has hired David Button as a new officer. David started working on August 9th. He is already certified with six years of service. He will ride for approximately two weeks to familiarize himself with the area before being given his own shift. They have also offered a job to a lieutenant in the Timberlake, Ohio Police Department who has accepted the position. We have no definite start date yet. We advertised the position on a special website with great success. Mayor Shroyer asked the Chief to have Officer Button at the special meeting to meet the council.

Subject: Public Works Report - Public Works Director William Smith reviewed the monthly activity report with council. Reported that he is still working on the inflow/infiltration problems. He had a camera crew do some work on Friday and a few problems were found. Pleasureville is working on correcting some of their problems as well. Mr. Smith reported that he now feels we need to look at increasing the capacity at the plant and may need to re-think updating the 201 study. The cost estimate of 20,000.00 to 30,000.00 is in the budget. Derrick Engineering is the firm he received the quote from and he has had experience with our system. Dave would like to talk with DOW on what their suggestions would be for the City. We are anticipating 327 plus homes to be added in the near future. Discussion held. Consensus of council for the Mayor and Bill Smith to meet with Dave Derrick to discuss and obtain more information for council.

Mr. Smith reported that we have discovered a possible difference in the section of the water and sewer ordinance that deals with the impact fees. The current ordinance as it reads does not specify the impact fees by units, as it was possibly intended. Also the connections stop at $1,000.00 for more than a single-family residence and it was not sure if this was the intent of council. Discussion held. Council in agreement to change the impact fees to read per unit and change the connections to read per tap-on regardless of number of units for both water and sewer. Attorney held the first reading of an ordinance amending Section 8 of the water and sewer ordinance changing impact fees for water and sewer services to a per unit charge and connections to per tap-on regardless of number of units.

Mr. Smith discussed extending a water line from Wayne Gunnell's driveway on Myrtle Avenue approximately 200 feet in order to allow flushing of this line. The estimated cost to do this is $2,500.00. He will have enough money left from the Elm Street force main project to do this work. Consensus of council was to allow this project and transfer of funds by line item.

Member Whitney asked what could be done about ruts on Vernon Avenue at our two construction sites. Mr. Smith stated that they have no patching materials readily available to them. When the paving company is in town, this street is on the list to be paved.

Subject: Pool - Member Mathis reported that the pool was broken into last Friday evening with trash being put in the pool. This resulted in the pool having to be closed on Saturday for cleanup. The pool closed for the season on August 10th. Bill Smith reported that our insurance carrier inspected the pool with about two pages of violations. We will also need to re-surface the deep end of the pool this fall. We should proceed with doing this in the fall. Council requested Bill get a cost estimate on this work. Sandy was asked to get the season costs and attendance comparison for two years together for the next meeting also. This was tabled pending these items from Bill and Sandy.

Subject: Property Ordinance Enforcement Report - Mayor Shroyer reported that we have not received any report from Ron Wright for June and July, therefore he was not paid. The Mayor reported he is working on a few situations himself. Contact the Mayor with complaints.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the administrative office report with council. Reported on major computer problems, which have occurred, and continuing concerns with the system. Will report back with more information. Reported on training received by Robin Mullins and Rhoda Arington.

Reported that the year-end budget comparison is included with council information.

Subject: Street Sweeper - The condition of businesses including trash on the sidewalks around town was discussed. It was discussed that the street sweeper is not picking up the big trash items off the streets. The sidewalks are the responsibility of the business owner. Chief Hadden reported that the police will enforce moving kids off business lots if the proper signage is in place. Questioned cars being parked on the old railroad bed on West Broadway and asking for the okay to cite after notice given. Mayor and Chief will review the situation. Member Downey asked if it was okay to mow lots in town and charge against the property. Attorney Brammell explained the procedure that would allow us to do this. The legal notice and time restrictions would not benefit us in getting the lots mowed timely.

Subject: Fire Department Report - Member Whitney reported that no report was turned in this month.

Subject: Property Ordinance Amendment - Attorney Brammell held the first reading of an amendment to the property enforcement ordinance that would include enforcement of the ordinance against the outside of owner occupied homes and unattached structures.

Subject: Amendment to Policies and Procedures Ordinance - Attorney Brammell held the second reading of an amendment to the policies and procedures ordinance regarding the discontinuance of health insurance coverage for spouses if they have it available at their place of employment. Discussion held. Attorney Brammell made some revisions to clarify the amendment further and held another second reading of the amendment with changes. Motion made by Member Winburn and seconded by Member Downey to adopt the ordinance as read. All members present voted "Yea".

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Whitney and seconded by Member Winburn to approve the warrants for payment as presented. All members present voted "Yea".

With no further business to be discussed, motion made by Member Mathis and seconded by Member Winburn to adjourn. All members present voted "Yea". Meeting adjourned at 10:05 p.m.

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