Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, July 8, 2002 at 7:00 p.m. with Mayor Tom Shroyer and the following members present: Leeroy Winburn, Dwayne Roberts, Doug Bates, Fred Downey, Laura Whitney, and Kelly Mathis. Absent were none.

The minutes of the previous regular session held on June 10, 2002 were reviewed. Motion made by Member Roberts and seconded by Member Mathis to approve the minutes as presented. All members present voted "Yea". Motion carried.

The minutes of the previous special called session held on June 17, 2002 were reviewed. Motion made by Member Whitney and seconded by Member Mathis to approve the minutes as presented. All members present voted "Yea". Motion carried.

The minutes of the previous special called session held on June 26, 2002 were reviewed. Motion made by Member Winburn and seconded by Member Bates to approve the minutes as presented. All members present voted "Yea". Motion carried.

Subject: Renaissance Report - Main Street Director Mary Jane Yates was present. Reported that she has completed the Henry County Leadership Class and thanked council for the opportunity to attend. Member Bates recommended that all supervisors and other employees who might want to attend the Leadership Training be allowed to go if possible. The next class starts in September.

Reported that a meeting has been held to review the market analysis and discuss the businesses. They will be working to start a Merchant's Association.

Mary Jane reported that she should have final costs this week on the proposed streetscape plans.

The construction drawings and specifications are 98% complete and are at the Department of Transportation for review. After their review they will be sent to us for finalization.

Mary Jane stated that the historic district ordinance is still being worked on with nothing new to report.

Attorney Brammell stated that he has reviewed all the documents required for receipt of the West Owen Street slums blight grant. Attorney Brammell read an ordinance amending the budget restricting funds to the West Owen Street Re-Development Project in the amounts of $500,000.00 CDBG grant receipts, $30,000.00 city funds for clearance, and $11,715.00 city funds for street improvements. Attorney Brammell suggested this be adopted as a resolution since our budget already includes these items. Motion made by Member Bates to adopt the above as Resolution No. 2002-003 restricting the required funds to the West Owen Street Re-Development Project. Motion seconded by Member Winburn. All members present voted "Yea".

Attorney Brammell read a resolution regarding implementation of specific affirmative action steps (Section 3 Plan) as it pertains to the work force for the West Owen Street Re-Development Project. Motion made by Member Winburn and seconded by Member Bates to adopt Resolution No. 2002-004 as read. Motion carried unanimously.

Attorney Brammell read a resolution regarding the City's CDBG Financial Management Policies regarding invoices and protocol for the West Owen Street Re-Development Project. Motion made by Member Whitney and seconded by Member Roberts to adopt Resolution No. 2002-005 as read. Motion carried unanimously.

Attorney Brammell read a resolution regarding the City's residential anti-displacement and relocation assistance plan for the West Owen Street Re-Development Project. Council raised questions for clarification from the State on this Resolution No. 2002-006. No vote taken.

Attorney Brammell read a resolution regarding the City's CDBG Procurement Standards Policy for the West Owen Street Re-Development Project. Motion made by Member Bates and seconded by Member Downey to adopt Resolution No. 2002-007 as read. Motion carried unanimously.

Mayor Shroyer stated that he intends to setup a steering committee to assist the consultants, Kriss Lowry and Associates, on the West Owen Street Re-Development Project to hopefully maximize communication between the City and the residents on West Owen Street. Member Winburn has agreed to be the City's representative. Rev. Goatley will be suggesting others to serve on the committee. The consultants will meet with the committee prior to meeting with the residents and property owners on West Owen Street. We can anticipate a public announcement from the Governor within the next couple of weeks regarding this grant receipt.

Subject: Community Center Report - Mayor Shroyer reported that Cindy Wade is filling in from 2:45 p.m. thru 8:15 p.m. Monday thru Friday for a total of 27.5 hours per week Scott and Donna McClamroch will still be keeping the center open on Saturdays and maybe Sunday. We currently have six applicants with several others anticipated.

Subject: Police Department Report - Chief Hadden reviewed the monthly activity report with council. Officer Rankin is the June activity officer for the month.

Chief Hadden reported on a project he has been working on for about two years which allows us to become a member of the Regional Organized Crime Information Center (ROCIC) for a membership fee of $300.00 annually. This program enables us to be able to receive information from a centralized law enforcement database, to borrow specialized investigative equipment, receive training, and many other benefits.

Reported that the Department has a "Less Than Lethal" training seminar set up for July 10th at our police station. Other departments, both in and out of the county, will be participating in this training, which will decrease the cost to the City. A special response team from the Kentucky State Police will be conducting this eight-hour class that teaches using beanbags inside of shotgun shells to assist in cases where force may be needed. Two hours of the training will be conducted at the firing range. We will have two certified officers.

Reported that some of our staff will be attending a free simulated firearms training conducted by Kentucky League of Cities in Shelbyville on July 17th.

Chief Hadden reported that Officer Seigler has resigned from the Police Department effective August 18th.

Chief Hadden reviewed with council a sample code and ordinance enforcement notice form. He suggests the fines be set by the Council and be payable at City Hall. This is currently being done in LaGrange. Attorney Brammell stated that when the State adopted the District Court functions that we could no longer do this. He will research and see if something has changed which would allow us to do this.

Chief Hadden reported on a collision report analysis contract through the Kentucky State Police. The report is available on the internet and is done on the computer. The Chief or Major would send the report electronically to Frankfort after review. This will become mandatory in a few months. He is looking into grant monies to assist with computers for the cruisers. The uniform offense reports are also going to become computerized. A crash user agreement - Collision Report Analysis for Safer Highways System - between the City and the Kentucky State Police regarding procedures for participation in this reporting system was reviewed. Motion made by Member Downey and seconded by Member Roberts to authorize the Mayor to enter into the crash user agreement - Collision Report Analysis for Safer Highways System with the Kentucky State Police as presented. Motion carried unanimously.

Member Winburn stated that the police need to check the pool area at night and that the gate is not being closed. Major Simmons stated that they have not been closing it at night because it needs new chains. The current ones get them and their clothes dirty. Problem will be resolved.

Subject: Public Works Report - Public Works Director William Smith reviewed the activity report with council. Reported on the I/I Study. We have been above .5 mpg per day for the first five months and at .25 mpg per day with no rainfall the last two weeks. The worst areas of inflow and infiltration were discussed. Mr. Smith reported that a company in Frankfort has given him a better rate on the camera work at $125.00 per hour and have agreed to be on call for a rainy day. Director Smith recommends we wait on the 201 Study for a sewer plant upgrade until we address more of the I/I problems. Member Downey requested a list of non-residents who receive water and/or sewer services from the City.

Subject: Pool - Member Mathis reported on the activity at the pool. Attendance has been somewhat low at the pool, but there are two to three pool parties lined up. Reviewed an inspection report, which showed us receiving a 92%. Discussed several things that need repairing at the pool including painting the fence, marking the pool depth, and the replacement of the bottom in the deep-end of the pool. The use of the dumpster at the pool by the community is an issue. Hopefully locking the gate at night will help with this problem.

Subject: Property Ordinance Report - Mayor Shroyer reported that Ron Wright did not present a report. No letters have been sent out thru City Hall. The Police Department will be helping with issues since we are no longer contracting with Mr. Wright as of August 1st.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the administrative office report with council.

Reported that a meeting is scheduled for Thursday, July 11th with a Principal representative and the City employees to discuss the new health insurance coverage. Member Whitney stated that she understood that Officer Rankin has already experienced problems with his wife's ob-gyn not being in the network and wonders why the employees were not given information on the network earlier. City Clerk explained that the letters went out to all employees the day after the Council decided on June 26th that the City was changing to Principal Insurance Company and that any earlier notification would have been premature to the Council making their decision.

Subject: Fire Department Report - Member Whitney reviewed the Fire Department activity report with council. The Board is now short three members and unable to meet. The parking by Kinman Chrysler of vehicles for sale on the City's property was discussed again. Council in agreement that Kinman should not park on the Depot Avenue exit to West Broadway next to Kinman Chrysler.

Subject: Al Moffett Request - The pending sale of property to Al Moffett was discussed. We have been holding Mr. Moffett's check for several months waiting for him to proceed with getting the information from the surveyors. Council in agreement to return Mr. Moffett's check and demand that he move his encroachment from our property within 30 days. City Attorney Brammell will notify Mr. Moffett.

Subject: Property Ordinance Amendment - Mayor Shroyer reviewed with council his concerns as outlined to them in a memo dated July 5th about changing the property ordinance to include owner occupied property. Discussion held. Council was in agreement for Attorney Brammell to re-draft the ordinance to address just the outside of owner occupied homes and unattached structures.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Winburn and seconded by Member Roberts to approve the warrants for payment as presented. Motion carried unanimously.

Subject: Amendment to Policies and Procedures Ordinance - Attorney Brammell held the first reading of an amendment to the policies and procedures ordinance regarding the discontinuance of health insurance coverage for spouses if they have it available at their place of employment.

With no further business to be discussed, motion made by Member Downey and seconded by Member Bates to adjourn. Motion carried unanimously. Meeting adjourned at 9:30 p.m.

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