Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, June 10, 2002 at 7:00 p.m. with Mayor Shroyer and the following members present: Leeroy Winburn, Dwayne Roberts, Doug Bates, Fred Downey, Laura Whitney, and Kelly Mathis. Absent were none.

The minutes of the previous regular session held on May 13, 2002 were reviewed. Motion made by Member Whitney and seconded by Member Mathis to approve the minutes as presented. All members present voted "Yea". Motion carried.

Subject: County Business - Magistrate Wayne Gunnell was present. He reported that Governor Patton should soon announce the City's $500,000.00 West Owen Street Slums Blight grant receipt formally. Member Winburn thanked Wayne on behalf of the West Owen Street residents for all his help in obtaining this grant.

Magistrate Gunnell reported that the Fiscal Court has approved the expenditure of $2,965.00 from the 911 funds for six portable radios for our Police Department.

Member Mathis asked Magistrate Gunnell if he could obtain a new backboard and bag mask for the pool. Mr. Gunnell stated he would check with Bonnie Smith who takes care of ordering all the EMS supplies for the County.

Magistrate Gunnell reported that the County is still working on the new budget. They have been asked to increase the funding to each fire department from $6,000 to $10,000 each. They are looking into a way to possibly fund this request.

Subject: Renaissance Report - Main Street Director Mary Jane Yates was present. Reported that nothing has been completed on the historic district portion of the project.

She reported that the business development committee has received some supplemental information for inclusion with the market analysis. They should be meeting in the next two to three weeks to review this information.

Reported that we are still waiting, as Magistrate Gunnell reported, on the formal announcement on the Slums Blight Grant receipt.

Mary Jane reviewed the site master plan for Phase I of our streetscape. It has been revised to start with City Hall and Depot Avenue and go along the west side of Main Street to Shoppers Mart. She provided council with an old photo showing a lamppost style from the early 1900's. Reported that the recommendation is to put a post with five lights at the crosswalks and intersections and place posts with a single light in between. They would have cast aluminum black poles. The site will receive cleanup on the utility lines. Mayor Shroyer stated that we looked at burying the main electric line or locating it at the back of the properties, both of which were too expensive to do as we only have $200,000 to spend.

Mary Jane reviewed the proposed sidewalk. The sidewalks will have a double band of brick edging the concrete, brick ramps and brick to define the business entrances. The brick edging will be laid on a two-inch concrete trough to avoid any movement of the brick with weather changes and aging. When possible, the utility lines will be under the brick edging for easier repair access.

Other items discussed were parking and street changes. Mary Jane reported that she needs approval for the architect to put everything as discussed to design for presentation to the Heritage Council for their approval. Member Mathis asked about our financial obligations for this Phase. Mayor Shroyer reported that this Phase includes money from Municipal Aid and in-kind work only. Motion made by Member Roberts and seconded by Member Bates to authorize the architects to proceed as recommended by the Eminence Tomorrow Board. All members present voted "Yea".

Subject: Community Center Report - Community Center Director Mike Huff reviewed the monthly activity report. Reported that the tool sale is to return to the Center in August. Reported that he is working on a permanent rental for two hours a day three days a week. Member Bates stated that the blood mobile unit was there on Monday with no one available to open the building. Mike stated that there was a mix up on the time with the person working in his place.

Magistrate Gunnell suggested that we might want to consider giving the pool and the community center to the County Parks Board to operate since it is easier for them to get grant money. The consensus of council was to explore this possibility with the County.

Subject: Police Department Report - Police Chief Hadden reviewed the activity report with council. Reported that the calls for service are down with accidents doubling. Reported that Officer Seigler is the activity officer for the month. Reviewed with council a report comparing last year's activity with this year's.

Subject: Public Works Report - Public Works Director William Smith was present. He reported that the Elmcrest project is underway.

Reported that the sewer line replacement on Elm Street has also begun. They crossed Vernon Avenue today.

Reported that MSD has a new department head and that we may not be able to get them back here to assist us with camera work on the infiltration problem.

Mr. Smith reported that some minor repairs are still needed at the pool, including tile work around the sides.

Subject: Pool - Member Mathis reported that there were about thirty kids and five adults at the pool today (opening day). The daycares are scheduled to start coming on Tuesdays and Fridays. Stated that everything seems to be progressing well. Mr. Smith stated that the employees probably need to do some more cleaning. Member Mathis stated she would like to replace one of the picnic tables and that a guard tube is needed. Member Downey stated that one of the employees, Kevin Tingle, stated that he did not make it to the certification class. Mayor Shroyer stated that Jamie Stutzenburger did a special training for our lifeguards at a cost of $292.50 in addition to the normal class fee of $125.00 each. We will reimburse this fee to the lifeguards if they stay the entire season. He has hired four fulltime employees and one part-time.

Subject: Administrative Office Report - City Clerk Sandra Doane reviewed the administrative office report with council. Reported that we have received the management support funds for Mary Jane in the amount of $7,500.00 for the current fiscal year. Reported that we have received our second draw request on the direct appropriations grant in the amount of $4,842.10. Reported on other training and projects.

Subject: Additional Leak Adjustment - City Clerk Sandra Doane presented a request from Cindy Wade for an additional water leak adjustment. Due to the time lapse in finding a leak and getting it repaired, the leak at Ms. Wade's caused two high bills. Normal policy allows adjustment of just one month's bill. She is requesting an additional adjustment for the second month. Motion made by Member Winburn and seconded by Member Downey to authorize an additional leak adjustment for Cindy Wade. Motion carried unanimously.

Subject: Fire Department Report - Member Whitney reviewed the monthly activity and maintenance report for the Fire Department with council. Reported on some concerns the Department is having with air bottles and tanks. They have purchased eight carbon glass tanks to replace the ones that are out of service. The Department was commended for their $40,000 plus collection for the Crusade for Children.

Subject: Request to Purchase Property - Mayor Shroyer reviewed a request from Kinman Chrysler to purchase property from the City of Eminence. They want to put a second entrance into their property over the hill from the east side of the property. They would need to purchase some of the old railroad property from us to do what they want to do. The main water line is underneath this property. They also want to close off the old railroad property at the City/King property line.

Break taken so that Council could go outside to look at the specific area being requested.

Consensus of council was not to sell this property to Kinman. What he wants to do eliminates available parking for Theiss Furniture Store and a staging area for the Fire Department. They are okay with him blacktopping a ramp into his area and crossing our property at the west end of Depot Avenue.

Subject: Property Enforcement Report - The property ordinance enforcement report was reviewed. Attorney Brammell stated that the McIntosh case was dismissed since Ron Wright did not make needed contact with Attorney Harrod. Council requested that the disposition of this case be investigated further.

Kenneth Fortner was present to discuss concerns he has at his property at 4612 North Main Street. He has been informed by Mr. Wright to license and insure a 1991 Sunbird he owns or to get a form fitting cover and would like to know why he has to do this. Attorney Brammell explained the ordinance. Mr. Fortner stated he had some problems at his property with an old tree and trash that were there when he moved there, which he would like to have the landlord take care. Council requested that Ron notify the landlord to take care of these concerns.

The Al Moffett property off Mulberry Road has been reported to have weeds on a vacant lot between houses. Council requested that this be taken care of if it hasn't already.

Attorney Brammell held the first reading of a summary of an amendment to the property ordinance, which would include regulating owner occupied property by the same standards as rental property.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Winburn and seconded by Member Roberts to approve the warrants for payment as presented. All members present voted "Yea".

Subject: Special Called Meetings - Mayor Shroyer called a special meeting for June 17, 2002 at 7:00 p.m. for a bid opening on the sale of 22 South Penn Avenue and for discussion and first reading of the budget ordinance. Mayor Shroyer also called a special meeting for June 26, 2002 at 7:00 p.m. for the second reading of the budget ordinance and other items as deemed necessary.

Subject: Closed Session - Motion made by Member Bates and seconded by Member Roberts to go into closed session to discuss litigation. Motion carried unanimously.

With no further business to discuss, motion made by Member Roberts and seconded by Member Whitney to adjourn. All members present voted "Yea". Meeting adjourned at 9:35 p.m.

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