Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, May 13, 2002 at 7:00 p.m. with the following members present: Kelly Mathis, Laura Whitney, Fred Downey, Doug Bates, Dwayne Roberts and Leeroy Winburn. Absent was Mayor Tom Shroyer.

Motion made by Member Downey and seconded by Member Bates to appoint Member Leeroy Winburn to preside over the meeting in the absence of Mayor Shroyer. On a call of vote, voting "Yea" were Members Mathis, Whitney, Downey, Bates and Roberts. Abstaining was Member Winburn.

The minutes of the previous regular session held on April 8, 2002 were reviewed. Motion made by Member Winburn and seconded by Member Whitney to approve the minutes as presented with one typographical correction. All members present voted "Yea".

Subject: Candidate for Office - Adam West, candidate for State Representative of the 47th District was present. Mr. West introduced himself, reviewed his qualifications for the position, stated some of his goals and objectives if elected, and asked for comments or questions from council. Discussion followed.

Subject: Website - Joyce Meyer was present to review the City's newly developed website with council. Asked for suggestions from council on anything they would like to see added or changed. Council in agreement to use the website as much as possible to promote the City.

Subject: Bid Opening - Sale of Property @ 22 South Penn Avenue - Member Winburn opened the bids for the sale of our property at 22 South Penn Avenue. The bids were as follows:

Motion made by Member Downey and seconded by Member Bates to reject both bids. Voting "Yea" were Members Mathis, Whitney, Downey, Bates and Roberts. Abstaining was Member Winburn.

Motion made by Member Downey and seconded by Member Mathis to re-bid the property for sale utilizing the website address for another bid opening at the June meeting. Voting "Yea" were Members Mathis, Whitney, Downey, Bates and Roberts. Abstaining was Member Winburn.

Subject: Renaissance Report - Main Street Director Mary Jane Yates was present. She reported that no work has been done on the historic district pending the Mayor's committee appointment.

Mary Jane reported that there still has not been an announcement on the West Owen Street grant application.

Mary Jane reported that the marketing analysis would have some supplemental information available soon on the types of businesses that would be good for Eminence. Question asked concerning who are the members of this committee. Mary Jane reported that Bill Covington is the chairperson with David Baird, Tom Shroyer and herself being members and that without her list she may be leaving out someone. Member Mathis stated that she has read the marketing analysis and feels that there is still a lot of negativity in the community from the 102 surveys sent back in and that she was disappointed that we only got 102 surveys back out of 3,500 sent out.

Mary Jane reported that the Board has met with the architect on the master plan for the downtown streetscape. They will be meeting again on Wednesday, May 15th at 7:00 p.m. to choose the streetlights and sidewalk designs. Once this has been done, we will be able to bid the project with a tentative July date to start work and an October date for completion. The area to be covered is the west side of Main Street from Shoppers Mart to City Hall and the money to be spent is $250,000.00. The utility lines crossing the street will be cleaned up, some poles will be eliminated with the use of a different type pole and new sidewalks will be installed. The money breakdown is $233,000.00 for actual costs with $17,000.00 as a contingency for problems or cost overrides.

Mary Jane reported that the beautification committee would be doing their spring planting on Thursday of this week.

Subject: County Business - Magistrate Wayne Gunnell was present. Reported that the County is still working on their budget. They will have no new monies available but due to having a surplus budget they will be able to add a litter control project under HB 174. They will still be able to give the $6,000.00 to our Fire Department and will still fund the EMS.

Subject: Community Center Report - Community Center Director Mike Huff reviewed the monthly activity report. Reported he is checking on getting two arcade games for the Center. Several concerns were expressed to Mr. Huff including some problems with the Pentecostal Church. Mike stated he felt the concerns had been addressed and that he didn't appreciate being blasted in an open meeting over this. Member Whitney stated this was a legitimate concern that needs follow-up and resolution. She doesn't want people in the community having bad feelings about the Center. Mike was asked to take care of these concerns and to follow up with a letter to the Church.

Subject: Police Department Report - Police Chief Hadden reviewed the activity report with council. Reported that the last ten days has shown an increase in activity due to better weather and longer daylight hours. Member Bates stated he is concerned about the number of domestic abuse cases. Chief Hadden responded that these may not necessarily be husband/wife cases but could be brothers, cousins, etc.

Chief Hadden reported that Detective Kemper is the activity officer of the month. He has closed eight of the eleven criminal cases.

Chief Hadden reported that we could possibly start experiencing some problems with the equipment on the cruisers. When we purchased the new cruisers we did not purchase new equipment. The light bar for one of the 2000 cars is in need of replacement at this time.

Subject: Public Works Report - Public Works Director William Smith was present. He reported that the bad weather has held up a lot of their work. He reported that the Division of Water has approved the water and sewer plans for the Elmcrest development. Jim Dobson is ready to start phase 2 of the Arborview development. So far the Division of Water has not denied any plans because of our inflow and infiltration problem.

Reported that they have begun work on the pool with minor equipment problems being present. One pump is under repair at a cost of $500.00. Also some tile work possibly will need to be done. The tentative opening date is Memorial weekend pending getting a manager and lifeguards hired.

Mr. Smith reported that the sewer plant is handling the heavy rains and meeting our permit. He can see some progress being made with the inflow and infiltration work. He has budgeted some money for additional camera work next year since we may not be able to continue using MSD for free.

Subject: Pool - Member Mathis reviewed with council some price quotes she has obtained for recreational equipment for the pool including a slide. The prices are extremely high and she will continue to look into other areas.

She reported that Joe Clay, Jr. is interested in managing the pool and is here if anyone would like to discuss anything with him. Mr. Clay stated that he feels he can manage the pool with just himself and two other guards. Derrick Miskell is getting re-certified and Kevin Tingle is getting certified. City Clerk Sandra Doane asked if there would be any problem with someone handling the gate and admissions if he will be performing lifeguard duties. He stated he didn't see a problem with this as most of the rush on the gate would be at opening time and when the daycares come. Tim Fitzgerald was present and stated that he will not be donating his time this year at the pool on the weekends and evenings. He has donated his services in the past due to his wife serving as manager. Council wanted to hire Mr. Clay. Attorney Brammell advised them that they could only set the salary and could not do the hiring.

Kelly also presented council with information on the previous year's salaries and income. She stated we might want to consider raising the admission fees.

Subject: Property Ordinance Enforcement Report - The property ordinance enforcement report was reviewed. Member Mathis questioned if we could mow a property and bill the property owner. Attorney Brammell stated that we could but that we must take certain actions against the property owner first.

Council reviewed the note on the McIntosh property on Jackson Road concerning the lack of cooperation from the County on assisting us with this problem. Attorney Brammell stated he would work with Ron to resolve. Other problem areas were discussed including owner occupied property. Attorney Brammell was asked to revise the property ordinance to include owner occupied property.

Subject: Fire Department - Member Whitney reviewed the fire department activity report with council. The problem with several of the air packs needing to be replaced was pointed out.

Subject: Internet Use Policy - Attorney Brammell read a resolution adopting the internet use policy as presented. Motion made by Member Downey and seconded by Member Roberts to adopt the resolution as read. Voting "Yea" were Members Mathis, Whitney, Downey, Bates, and Roberts. Abstaining was Member Winburn.

Subject: Sale of Property to Al Moffett - Attorney Brammell stated that he has nothing new to report. The City has met with the surveyors and engineers to let them know what we need to finalize this request to purchase City property. They have not gotten back with him.

Subject: Warrants - The warrants presented for payment were reviewed. Motion made by Member Whitney and seconded by Member Bates to approve the warrants for payment as presented. Voting "Yea" were Members Roberts, Bates, Downey, Whitney, and Mathis. Abstaining was Member Winburn.

With no further business to be discussed, motion made by Member Bates and seconded by Member Roberts to adjourn. All members present voted "Yea". Meeting adjourned at 9:35 p.m.

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