Eminence Kentucky-Minutes

The City Council of the City of Eminence, Kentucky met in a regular session on Monday, October 14, 2002 at 7:00 p.m. with Mayor Tom Shroyer and the following members present: Leeroy Winburn, Dwayne Roberts, Doug Bates, and Kelly Mathis. Absent were Laura Whitney and Fred Downey.

The minutes of the previous regular session held on September 9, 2002 were reviewed. Motion made by Member Bates and seconded by Member Roberts to approve the minutes as presented. All members present voted "Yea". The minutes of the special called session held on September 23, 2002 were reviewed. Motion made by Member Winburn and seconded by Member Bates to approve the minutes as presented. All members present voted "Yea".

Subject: Renaissance Report - Main Street Director Mary Jane Yates was present. Kriss Lowry was present to briefly go over and answer any questions on the Urban Renewal Plan and get final approval on the resolution. Attorney Brammell read the West Owen Street Redevelopment Project - Urban Renewal Plan. Motion was made by Member Winburn and seconded by Member Bates to adopt the West Owen Street Redevelopment Project - Urban Renewal as read. All members present voted "Yea". The next steps are to put together a plat (survey of the entire neighborhood), which will take 30-45 days, and begin title searches.

Kriss Lowry presented the West Owen Street Redevelopment Project Summary of Proposal Scores. The Steering Committee met and scored firms and made the following recommendations: Ivers and Harrod for Legal Services, West Land Surveying for Surveying, James S. Willhite Appraisal for Primary Appraiser, Galloway Appraisal for Review Appraiser, and Environmental Concerns for Asbestos Inspector. Motion was made by Member Mathis and seconded by Member Winburn to take the recommendation of the committee of Ivers and Harrod for Legal Services. All members present voted "Yea". Motion was made by Member Roberts and seconded by Member Bates to take the recommendation of the committee of Adam West Surveying for surveyor. All members present voted "Yea". Motion was made by Member Winburn and seconded by Member Mathis to take the recommendation of the committee of James S. Willhite Appraisal for primary appraiser. All members present voted "Yea". Motion was made by Member Bates and seconded by Member Mathis to take the recommendation of the committee of Galloway Appraisal for review appraiser. All members present voted "Yea". Motion was made by Member Bates and seconded by Member Winburn to take the recommendation of the committee for Environmental Concerns for asbestos inspector. All members present voted "Yea".

Mary Jane stated that the Marketing Plan is on hold for business development. Light Up Eminence is set for Saturday December 7th. Approximately 80 letters have been mailed out, which will be followed up by a personal visit.

Downtown Streetscape: As stated the September 23rd meeting only two bids were received and they were both over what was budgeted. Mac Construction has agreed to extend their bid beyond the thirty days. The steering committee is going to meet and try to come up with some recommendations of what can be changed in order to make this project work. The Historic District Committee is meeting tomorrow tonight.

Subject: Police Department Report - Chief Hadden reviewed the September activity report. The K-9 unit made it first apprehension. Officer Rankin was the Officer for September. The date for trick or treat was set for October 31, 2002 from 6:00 p.m. until 8:00 p.m.

Property Ordinance Report - Robin has sent out letters as requested by the Mayor. The Mayor reported that the East Broadway Property would be sold and cleaned up. The owner of the property next to Theiss Furniture has been notified. Jerry Martin has moved his tenant out of the house on South Main, but the garbage still needed to be picked up. The Jackson Road property owned by Ricky and Donna Barnes will be turned over to Attorney Brammell. Other complaints were: Short Alley (Vehicle with no wheels) Duplex on North Main Street next to daycare (Van with no wheels). Chief Hadden will follow up on these two complaints. Member Mathis asked that we look into an ordinance that would allow us to levy fines if the complaints were not taken care of in a set amount of time. Attorney Brammell stated this could be done. The ordinance would be civil versus criminal. Mayor Shroyer asked that the City Clerk check with other city's to see how they handled the same situation.

Chief Hadden requested a contract or ordinance that would allow for the reimbursement for the ballistic vest if an officer left before five years of employment. Member Mathis made a motion to enter into a contract with all new hires to reimburse the city for ballistic vests at a pro-rated amount over five years using six-month increments if they left prior to five years of employment. Member Roberts seconded the motion. All members present voted "Yea".

Chief Hadden asked that the council look into adopting a curfew ordinance. He recommends an ordinance that would make it illegal for children under the age of seventeen to be out past a certain time. Chief Hadden is going to get copies of ordinances from LaGrange and Shelbyville. The council agreed the curfew ordinance is something worth looking into. As soon as Chief Hadden gets some more information it will be discussed further.

Subject: Public Works Report - Public works Director William Smith reviewed the monthly activity report with council.

Reported that there are only a couple of residents that are still not in compliance for the I&I Study - I/I Enforcement. The Mayor and Council asked that these names be turned over to Attorney Brammell.

Reported that the water supply upgrade is complete, but there is not enough pressure on Henry County's side to fill the tank at the correct elevation. Henry County Water District #2 will be over this week to do some testing and see if they can figure out what is wrong.

Reported that we need to answer the question of how to handle impact fees on existing empty lots that already have or had service. Mr. Smith suggested that we only charge the fee according to anything beyond a single residence. Attorney Brammell is going to look over the existing ordinance and if this is not addressed in the amended ordinance he can make a change retroactive for consideration at our next meeting.

Reported that a Kentucky League of Cities Risk Management Specialist inspected the pool. We need to respond to his question within 30 days of receipt from his recommendations. Mayor Shroyer said he would respond.

Reported that we decided to allow the ElmCrest Developer to go ahead and apply the finish surface to the streets. The developer agreed to sign an agreement to repair any damage for a period of one year due to failure. Attorney Brammell read the Agreement Regarding the Streets. Motion was made by Member Roberts and seconded by Member Mathis to sign the agreement with T & S Realty, LLC.

Subject: Community Center Report - Mayor Shroyer reviewed the activity report from the Community Center with council. Member Bates reported that the YMCA wants to enter into an agreement with the City of Eminence to have a basketball program for the youth at the community center. We would supply them with the dates and times they could use the center and there would be no cost to the YMCA. The YMCA would have a staffed person at the center when the events are going on. If we enter into this agreement we could expand off this program to summer programs. School groups could run concession and make money. Motion was made by Member Mathis and seconded by Member Winburn to enter into an agreement with the YMCA. All members present voted "Yea".

Subject: Administrative Office Report - Assistant City Clerk Robin Mullins reviewed the monthly administrative report with council.

Member Winburn asked about the continuing problems with the computers. We are working with Kentucky Utilities to see if a drop in power could be affecting the computers

Ms. Mullins requested an additional leak adjustment for Robert Rice of 247 Eminence Terrace. Mr. Rice fixed one leak only to learn there was another and had to replace the water line from the meter to the house. Council was in agreement to allow an additional leak adjustment.

Surplus property that was stored in the old police station has resulted in a net profit of $54.62. There is still a couple of items left to sell.

Subject: Fire Department Report - Council reviewed the September Fire Department activity report.

Subject: Kinman Proposal - Mayor Shroyer reported that Kinman has decided to pass on the King Property purchase because of asbestos. He is still looking for other property to expand on.

Subject: Sale of Property to Al Moffett - Attorney Brammell stated that Mr. Moffett wants to meet with him. A date and time has not been set.

Subject: Zoning Ordinance Amendment - Attorney Brammell held the first reading of an amendment to the zoning ordinance for Henry County, Kentucky.

Subject: Transfer of Cable Franchise - Attorney Brammell read a resolution adopting approving the transfer of the cable franchise. Attorney Brammell recommended approving the resolution, but delete paragraph six, which requests a two year extension on the date for the franchise renewal. Attorney Brammell doesn't feel we can legally extend the renewal date. Motion made by Member Bates and seconded by Member Winburn to adopt the resolution approving the transfer of the cable franchise but deleting paragraph six. All members present voted "Yea".

Subject: First Quarter Budget Comparison - Mayor Shroyer asked council to review the first quarter budget comparison and contact the City Clerk if there are any questions.

Subject: Warrants - The warrants were reviewed. Motion made by Member Winburn and seconded by Member Roberts to authorize payment of the warrants as presented. All members present voted "Yea".

Subject: Closed Session - Motion made by Member Bates and Seconded by Member Winburn to go into closed session to discuss litigation and sale of property. All members present voted "Yea".

With no further business to be discussed, motion made by Member Roberts and seconded by Member Bates to adjourn. All members present voted "Yea". Meeting adjourned at 9:30 a.m.

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