| MINUTES |
EMINENCE, KENTUCKY JANUARY 14, 2002
The City Council of the City of Eminence, Kentucky met in a regular session on Monday, January 14, 2002 with Mayor Tom Shroyer and the following members present: Leeroy Winburn, Doug Bates, Fred Downey, Laura Whitney, and Kelly Mathis. Absent was Member Dwayne Roberts.
Mayor Shroyer called the meeting to order at 7:05 p.m.
The minutes of the previous regular session held on December 10, 2001 were reviewed. Motion made by Member Downey and seconded by Member Bates to approve the minutes as presented. All members present voted "Yea".
Subject: Deer on Porch – Betsy Pettit was present to express her concerns over deer being allowed to hang on a residential front porch on Jackson Road. Ms. Pettit stated that three different deer have been hung on a front porch on Jackson Road out in the open with no cover. One deer was even there in above freezing temperatures and another one was only half skinned. She feels that if we are going to allow people to dress out deer that it at least needs to be done in a back yard with possibly a shed being built for processing. Some of the council members did visit the site of the deer and agree that it was quite disgusting and unsanitary. The Police Department did ask the resident to take down the first deer, which he did but then came back with two others. Consensus of council was for Attorney Brammell to draft a nuisance ordinance to cover this type activity with a penalty for non-compliance.
Subject: Community Center Report – Director Mike Huff reviewed his activity report with council. Reported that "The Factory/Teen Center" is still in the planning stages with an open house/ribbon cutting ceremony scheduled for January 25th and teen center activities to start on January 28th. The teen center is for middle school age students and will provide a place for them to hang out, get help with homework, play games and enjoy music. "The Factory" will be a place for high school age students to get together and hold dances, etc. Council expressed concern that the Board has not approved the rules for this project. Mike stated that they are being completed with the assistance of Mona Huff and Judge Karen Conrad and should be ready by the next Board meeting. Attorney Brammell stated that these definitely have to be approved by the Board and/or Council to make sure they are consistent with our existing rules/regulations.
Mike reported he is working on other ideas for income including an indoor yard sale with booth space being sold for $20.00/30.00 each.
Subject: Renaissance/Main Street Activity Report – Main Street Director Mary Jane Yates reported on the renaissance and main street activities. Reported that she has received an e-mail from consultant Kris Lowry stating that 1.5 million of the slums blight grant money has been awarded. We are one of three communities competing for the remaining $500,000. These applications are still in review. Mayor Shroyer and Magistrate Gunnell have both contacted our legislators in an attempt to get some assistance in receiving these funds.
Stated that Phase One of the Streetscape (TEA-21) project has the final survey work completed. Design work has begun. We have $200,000 in grant money to spend on this project. Doug Maxson, architect, will be here on Thursday, January 17, 2002 to review plans for Phase II. He has estimated that each block will cost between $300,000 and $400,000 for completion. He feels we need to request between $500,000 and $700,000 for Phase II. We will need a 20% match, some of which can be in-kind services.
Mary Jane reported that she has sent 102 marketing surveys to Consultant Tom Daley and hopes to have a report by our next meeting.
Reported that a committee is continuing to work on the historic district including the drafting of an ordinance for Attorney Brammell’s review.
The countywide strategic planning meeting is scheduled for Tuesday, January 22, 2002 at 7:00 p.m. at the 4-H center.
Member Whitney expressed her concern over the game room on Main Street and its affect on our Renaissance project. She feels that the businesses will not want to participate if we continue to have problems with this business. There are gangs and groups who threaten and intimidate people. Mayor Shroyer reported that he and Chief Hadden have a meeting set up for January 23rd with the owner to discuss these concerns. Chief Hadden reported he has already met with Bill Covington from the Bank and Harold and Judy Stivers of Shoppers Mart over their concerns.
Mayor Shroyer stated that we will need to have a special meeting to approve the Phase II grant application for the TEA-21 funds. The Phase I construction plans will also need to be reviewed before bidding.
Member Winburn asked what our next step would be if we do not receive the West Owen Street slums blight grant. Mary Jane responded that she did not know but would talk with the consultant, Kris Lowry, about it.
City Clerk Sandra Doane stated she would be requesting reimbursement from the Direct Appropriations Grant in the approximate amount of $7,577.00 for engineering fees associated with the Depot remodeling and the downtown streetscape design work.
Subject: Police Department Report – Chief Hadden reviewed his monthly activity report with council. Also reviewed the 2001 annual activity report, which showed 3,337 contacts being made. Member Bates feels that the domestic violence cases seem to be high for December. Chief Hadden reported that this is always the case during the month of December with all the added stress of the holidays and is consistent statewide.
Reported that Officer Seigler is the activity officer for the month of December.
Mike Huff commended Sergeant Case for his handling of an incident at the post office even though we have no Henry County shelter for people over 18. Chief Hadden stated that this is becoming a real need for Henry County. Council expressed their concern with this problem.
Subject: Property Ordinance Enforcement Report – Council reviewed the property ordinance enforcement report. Council asked that Mr. Wright check on abandoned and junk cars at Dennis McIntosh’s house on Jackson Road.
Subject: Administrative Office Report – City Clerk Sandra Doane reviewed the administrative office activity report with council.
Mayor Shroyer requested that council come prepared next month to discuss the sick leave proposal through the retirement system and if they need another copy of the information to contact Sandy.
Subject: Fire Department Report – Member Whitney reviewed the monthly fire department activity report with council. Also reviewed the yearly totals with council, which showed 89 total runs for 2001. Reported that they are back on schedule having board meetings.
Subject: Public Works Report – Public Works Director William Smith reviewed the monthly activity report with council. Reported that they have replaced and relocated a fire hydrant on North Main Street. Reported that the bid opening, which includes increasing Eminence’s water supply capacity from the District, would be held on January 22nd at 11:00 a.m. at Henry County Water District No. 2’s offices. Henry County did receive a good sum of grant money, however, because we did not merge with them, we will not be included.
Requested council’s permission to replace an outdated flow meter at the sewer plant with a new one for the cost of $4,000.00. Motion made by Member Bates and seconded by Member Whitney to authorize the purchase of this new flow meter from the interlocal agreement depreciation replacement and reserve account. All members present voted "Yea".
Mr. Smith reviewed a list of persons who have been notified to remove gutters, sump pumps and downspouts from our sewer system. The majority of the people has or is in the process of complying. Requesting what the council wants him to do if the original 30 days for compliance are up. Motion made by Member Winburn and seconded by member Mathis to extend for an additional 30 days. All members present voted "Yea". Mr. Smith was asked, with the assistance of Attorney Brammell, to send out a second letter to these people giving them a final date for compliance and stating the penalties for non-compliance.
Mr. Smith reported that he has also found several things in our own system whish need to be repaired. Our engineers have negotiated with MSD in Louisville to bring their camera out at no charge to us later this month for inspection of these specific areas in the system. He has four areas at this time to look at and should be able to have a more definite idea of the extent of the repairs after their visit.
Reported that a letter has been sent to the Division of Water asking that our plant capacity be increased by 50,000 gpd due to the engineers’ review of our system and data. It is still being reviewed in Frankfort. All of our 2001 data is under the flow requirements, if DOW accepts our revised gpd to 550,000.
Mr. Smith recognized employee Tim Fitzgerald for the good job with snow removal this month.
Mr. Smith reported that our drug/alcohol testing contract with Motor Carrier Safety Consultants needs updating since the lab test fees are increasing by $2.00 each and the manual needs updating at a cost of $250.00. Motion made by Member Bates and seconded by Member Whitney to authorize Mayor Shroyer to renew the contract with Motor Carrier Safety Consultants for CDL related drug and alcohol testing subject to Attorney Brammell’s approval of the contract. All members present voted "Yea".
Mr. Smith reported that Al Moffett has submitted deed descriptions for the purchase of the land adjacent to Lots 49 and 50 in Mulberry Subdivision. Attorney Brammell has reviewed and does not feel that these meet our requirements and stipulations. He has sent Mr. Moffett a letter advising him of such.
Subject: Second Quarter Budget Review – Mayor Shroyer asked council to review the second quarter budget reports and if they have questions to contact the City Clerk. We will not know how the occupational tax is doing until after January when the second quarter figures are available. Based upon the budgeted income at this time, the expenses are in line other than some line items. Mayor Shroyer asks that all supervisors not spend any capital expenditures items until the budget can be reviewed with the occupational tax numbers. Member Whitney was asked to inform the Fire Department.
Subject: Warrants – The warrants presented for payment were reviewed. Motion made by Member Winburn and seconded by Member Mathis to approve the warrants for payment as presented. All members present voted "Yea".
Subject: Closed Session – Motion made by Member Winburn and seconded by Member Bates to go into closed session to discuss litigation. All members present voted "Yea".
Open session resumed.
With no further business to discuss, motion made by Member Bates and seconded by Member Mathis to adjourn. All members present voted "Yea". Meeting adjourned at 8:46 p.m.
THOMAS A. SHROYER, MAYOR
CITY OF EMINENCE, KENTUCKY
ATTEST:
SANDRA A. DOANE, CITY CLERK
CITY OF EMINENCE, KENTUCKY
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