Eminence Kentucky-Special Minutes

The City Council of the City of Eminence, Kentucky met in a special called session on Monday, September 23, 2002 at 7:00 p.m. with Mayor Tom Shroyer and the following members present: Kelly Mathis, Laura Whitney, Fred Downey, Doug Bates, Dwayne Roberts, and Leeroy Winburn. Absent were none. Also in attendance were City Clerk Sandra Doane, City Attorney William Brammell, Superintendent David Baird, Charley Brewer, Howard Roberts and Tom Ferguson.

The purpose of the special meeting being called was to hold a public hearing on the proposed property tax rates, to hold a second reading of the ad valorem tax ordinance, to discuss a school grant involving the use of the community center, to discuss a law enforcement block grant, to discuss the renaissance program and to discuss the janitorial contract for City Hall and the Police Station.

Mayor Shroyer called the public hearing on the proposed property tax rates to order at 7:00 p.m. The proposed tax rates were reviewed. Mayor Shroyer asked for comments and questions. Howard Roberts asked about the method of rate calculation and also what the amount of income would be if we left the real rate the same as last year. It was explained that if the real rate is made anything above the 4% allowed rate that the rate would be subject to recall vote with the tax bills going out late and with perhaps the same 4% allowed rate being the decided rate after vote. Mayor Shroyer asked if any other written or oral comments had been received from the public. None had. With no further comments or questions, Mayor Shroyer closed the public hearing at 7:20 p.m.

Subject: Property Tax Rate Ordinance - Mayor Shroyer held the second reading of the ad valorem tax ordinance. Motion made by Member Downey and seconded by Member Roberts to approve the ordinance as read setting the rate per $100 assessment at 23.3 cents for real property, 29.5 cents for personal property and 24.0 cents for motor vehicles and water crafts. All members present voted "Yea".

Subject: 21st Century Community Learning Center Grant - Superintendent David Baird reviewed the proposed 21st century community learning center grant application with council. The grant would list the City of Eminence as co-applicant and would be a three-year grant in the amount of $126,173.00 per year. The first year personnel allocation would be $76,785.00 to cover a fulltime director at $15.00 per hour for 240 days (28,800.00 annually) and also a fulltime assistant director at $13.00 per hour for 240 days (24,960.00 annually). The hours being covered would be 9:00 a.m. through 9:00 p.m. Monday through Friday. Money for academics advisors who would be certified teachers at 25.00/hour is also included. This category also includes funds for partner advisors (non-teachers for paid activities such as a local artist, theater group, etc.), bus drivers for field trips, substitute salaries, possible sports club and ten hours per week for a custodian. Other funding amounts requested for the first year are $10,467 for fringe benefits, $800 for staff travel, $19,500 for equipment, $6,000 for supplies/materials, $11,000 for contractual services, and $1,621 for training. The equipment being considered would include setting up a mini-computer lab with five computers, printer, network and other related costs in addition to the normal office needs such as desk, chair, copier, file cabinets, etc. They intend to do a newsletter, enrichment and mediation activities, prizes, awards and field trips. The contractual category includes drug and violence counseling, character building, music, arts and crafts to name a few.

Member Winburn asked about the qualifications for the director and assistant director. Mr. Baird stated they would be requiring a college degree for the director and possibly even the assistant director. Member Downey asked about the length of the agreement. Mr. Baird stated it would be an initial three years with the possibility of four to five. An outside evaluator would come each year and review the goals and objectives with a yearly needs assessment being done.

The school is okay with a yearly evaluation with a 30 days prior notice to terminate the agreement between the City and the School. Attorney Brammell stated that there needs to be a separate agreement between the School and the City that lists all the considerations from the City and the School. Member Mathis questioned whether other groups are workable with the grant. Mr. Baird stated he doesn't see a problem and the "more the merrier". The specific hours they need are from 3:00 p.m. to 5:00 p.m. Monday through Friday and they can be somewhat flexible on that if prior notice is given.

Member Downey stated he has a YMCA representative coming on Wednesday, September 25, 2002 at 1:00 p.m. and asked Mr. Baird to join them to discuss the use of the Center with this program.

Member Winburn stated he still has some concerns with the cost for the City and asked if there was any money available in the grant to defer some of these costs. Mr. Baird stated that no there was not and that they are not allowed to even pay rent. All of the revenue generated is still the City's to keep and that all efforts would be made to generate more.

The consortium member and partner list was reviewed. Out of the twenty-four listed only two have not formally committed to assist. It was discussed whether the partners would be willing to assist with the other expenses through a monthly fee.

Questions asked about the City's input into the hiring of the director and assistant director. Mr. Baird stated that everyone who chooses to be a partner would be a member of the advisory council and if we wanted to have more than one member that was okay. Motion made by Member Downey and seconded by Member Mathis to authorize entering into the 21st Century Community Learning Center Grant as a co-applicant and to authorize the Mayor to sign the application and assurance agreements as necessary and to authorize entering into a separate agreement with the School to include all the other items discussed including but not limited to the advisory board members, yearly review process and optional out, the personnel and other items being provided by the School, the items being provided by the City and all other services and requirements. All members present voted "Yea".

Subject: Law Enforcement Block Grant - Mayor Shroyer reviewed with council a law enforcement block grant in the amount of $4,500.00 from the Ky. Criminal Justice Cabinet for equipment purchase. The grant requires a $500.00 match. Mayor Shroyer asked for a retroactive vote to 9-17-02 as the Police Chief personally spoke with each of them on that day to get their approval of this grant. Motion made by Member Downey and seconded by Member Winburn retroactive to 9-17-02 authorizing the Mayor to file an application for a Local Law Enforcement Block Grant (LLEBG) to purchase equipment including all understandings and assurances contained within the application and further authorizing the Mayor to act in connection with the application and to provide additional information as may be required. All members present voted "Yea".

Subject: Renaissance - Mayor Shroyer reported that we have opened the bids as scheduled for the downtown streetscape project on September 11, 2002. The following two bids were received:

The estimate from CMW, Inc. was $225,000.00. After we factor out the in-kind services and add the utilities back in we will have a more accurate cost, hopefully by October 14th. The bids are good for 30 days.

Subject: Janitorial Contract - Mayor Shroyer reviewed the concerns he has with employees being asked to do the janitorial work due to our not having enough in the budget to cover the entire year. City Clerk reviewed with council possible areas that line item changes could be made to cover this cost. Consensus of council to authorize Danielle McKee to continue to provide this service weekly with the line item changes to be made later. Council also asked that a written contract be done between the City and Ms. McKee.

With no further business to be discussed, motion made by Member Whitney and seconded by Member Downey to adjourn. Motion carried unanimously. Meeting adjourned at 8:37 p.m.

Hosted by

This site owned by The City of Eminence Kentucky.
Custom Graphics and Design © Copyright 2001-2012 Joyce K. Meyer. All Rights Reserved
(Except where otherwise noted.)
This site was created by My Cottage Web Studio 04/15/01and revised on 05/10/12.